Cennox · 3 weeks ago
Payroll Specialist
United States
Full-time
Remote
Entry, Mid Level
$54K/yr - $62K/yr
2+ years expCennox is seeking a Payroll Specialist responsible for preparing and processing payroll while ensuring compliance with regulations. The role involves payroll processing, reporting, and providing employee support, with a focus on accuracy and efficiency in payroll operations.
LogisticsCharging InfrastructureSupply Chain Management
Responsibilities
Process payroll on a biweekly schedule (including multiple pay cycles) using ADP
Accurately calculate wages, deductions, overtime, bonuses, and commissions
Manage the flow and maintenance of employee data between payroll, HR, and accounting systems
Ensure compliance with federal, state, and local payroll laws (e.g., FLSA, wage garnishments, tax regulations)
Maintain strict confidentiality of all employee data and payroll information
Prepare and distribute detailed reports to relevant departments
Support year-end payroll processing, including W-2s, 1099s, 1095-Cs, and other compliance reports
Conduct periodic payroll audits to identify and resolve discrepancies
Gather information and perform annual Non-Discrimination Testing and 5500 audits for company 401(k)
Collaborate with HR and finance teams to ensure proper accounting and reconciliation of payroll data
Serve as the primary point of contact for employee inquiries regarding payroll, deductions, direct deposits, and similar questions
Coordinate with HR to manage employee life-cycle events (new hires, terminations, promotions, and salary changes)
Assist new employees with payroll onboarding, including setting up direct deposit and explaining payroll policies
Maintain and update payroll systems with employee information, pay structures, and tax settings
Recommend and implement process improvements to enhance the efficiency and accuracy of payroll operations
Assist with payroll system upgrades, testing, and the implementation of new payroll technologies
Administer and verify deduction data for various benefit programs (e.g., FSA, HSA, 401(k)), ensuring correct enrollments and timely updates
Stay up to date on current laws and best practices relating to payroll matters and recommend modifications to company practices and processes as necessary
Qualification
Required
Bachelor's degree in Accounting, Finance, Human Resources, or a related field (preferred but not required)
2–5 years of experience processing full-cycle payroll, ideally for businesses with 500 to 1500 employees
Proficiency with ADP or similar payroll software (particularly ADP Workforce Now)
Advanced knowledge of Microsoft Excel (pivot tables, VLOOKUPs) and strong ERP/reporting system experience (Oracle Fusion experience a plus)
In-depth understanding of payroll regulations, including tax laws, wage & hour compliance, and benefit deductions
Strong mathematical and analytical abilities with high attention to detail and accuracy
Excellent communication and interpersonal skills for interacting with employees and cross-functional teams
Proven ability to handle confidential payroll data with professionalism and discretion
Effective problem-solving skills and the ability to work independently under tight deadlines
Well-organized with clear ability to prioritize multiple tasks in a fast-paced environment
Preferred
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience managing multi-state or international payroll
Familiarity with benefits administration (e.g., 401(k) contributions, health insurance deductions) and associated compliance
Benefits
Health insurance
401(k)
Vacation
Other perks
Company
Cennox
Cennox help the world’s leading brands to execute and deliver their complex change programs across technology, security and facility transformation.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
York Capital ManagementBusiness Growth Fund
2021-06-02Private Equity
2017-08-04Series Unknown
Leadership Team
Clive Nation
Group Chief Executive
Recent News
Company data provided by crunchbase