Vital Farms · 3 weeks ago
Payroll Specialist
United States
Full-time
Remote
Mid Level
3+ years expVital Farms is dedicated to Conscious Capitalism and fostering an inclusive environment. The Payroll Specialist will be responsible for processing payroll accurately and on time, maintaining payroll data integrity, and ensuring compliance with wage and hour requirements.
AgricultureFood and BeverageFarmingOrganic Food
No H1B
Responsibilities
Process multi-state, biweekly payroll accurately and on time, including new hires, terminations, job changes, and pay adjustments
Administer payroll changes in the payroll/HRIS system (earnings, deductions, taxes, garnishments, and direct deposit) and validate data for accuracy
Review and audit timesheets, PTO, and leave entries; follow up with People Business partners to resolve discrepancies prior to payroll processing
Prepare, reconcile, and submit payroll files (including off-cycle checks) and support month-end/quarter-end/year-end payroll close activities
Partner with Finance to reconcile payroll registers to the general ledger, support variance analysis, and maintain strong payroll controls
Support payroll tax processes (setups/updates, notices, and reconciliations) and collaborate with vendors to ensure timely and accurate filings
Respond to crew payroll questions (pay statements, taxes, deductions, timekeeping, and leave impacts) with confidentiality and excellent customer service
Ensure payroll practices comply with applicable wage and hour laws and internal policies; help maintain SOX-ready documentation and audit trails
Create and maintain payroll procedures, checklists, and training resources; identify opportunities to streamline processes and improve accuracy
Generate routine and ad hoc payroll reports to support Finance and People Operations (headcount, labor costs, deductions, and audit support)
Act like an owner and assist with payroll and shared services projects as assigned
Qualification
Required
3+ years of end-to-end, multi-state payroll processing experience (multi-location a plus)
Strong knowledge of payroll laws and confidentiality/controls best practices
Hands-on payroll tax support (garnishments, W-2s, agency notices) with a payroll provider
Proficient with payroll/timekeeping/HRIS tools (e.g., UKG, ADP, Workday, Paycom) and quick to learn new systems
Advanced Excel skills (lookups, pivot tables) and comfort with large datasets/reconciliations
10-20% travel is required for meetings, company trainings, and events
Exceptional attention to detail and follow-through
Ability to work independently and navigate ambiguity in a fast-paced environment
You're no hero – You know the power of teamwork and celebrate the work of others before your own
You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of
You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day
You can walk in someone else's boots – You seek to understand other's viewpoints and think that you get to better answers by sitting on the same side of the table
You don't walk on eggshells – You're not afraid to leave the bullsh*t behind and have honest conversations
Benefits
Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few)
Generous retirement contributions: 401(k) + 3% Contribution from Day 1
Free eggs and butter (yes, really!), along with friends and family discounts
Fun team SWAG that will make you the talk of the town
Professional development opportunities and an amazing team dedicated to your growth
Company
Vital Farms
Vital Farms is a provider and manufacturer of pasture-raised eggs and poultry.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$194.45MKey Investors
Sunrise Strategic Partners
2020-11-10Post Ipo Equity· $151.25M
2020-07-30IPO
2019-07-01Private Equity
Leadership Team
Matthew O’Hayer
Founder & Executive Chairman
Reena Van Hoven
Chief People Officer
Recent News
Springfield Business Journal
2026-05-30
Company data provided by crunchbase