The Neiders Company · 1 month ago
Executive Assistant to the CEO
Seattle, WA
Full-time
Hybrid
Senior Level
$95K/yr - $110K/yr
5+ years expThe Neiders Company is a leading organization transforming communities and enhancing apartment living experiences since 1989. The Executive Assistant to the CEO plays a critical role in providing comprehensive executive, administrative, and personal support to the CEO, managing business priorities and coordinating personal affairs.
Real Estate
Responsibilities
Manage the CEO's complex calendar, meetings, travel arrangements, appointments, and daily priorities
Prepare agendas, reports, presentations, spreadsheets, meeting minutes, and executive correspondence
Monitor and manage the CEO's email, including prioritization, follow-up, and management of non-essential communications
Serve as a liaison between the CEO and executives, employees, vendors, consultants, business partners, and external organizations
Maintain strict confidentiality regarding business, financial, and personal matters
Track key deadlines, projects, action items, and executive commitments
Coordinate multiple projects simultaneously, ensuring deadlines, budgets, and deliverables are met
Perform other duties, special projects, and assignments as requested by the CEO
Coordinate personal appointments, travel arrangements, reservations, and scheduling
Manage personal and family calendars, events, celebrations, anniversaries, and special occasions
Establish and maintain positive working relationships with vendors, contractors, service providers, and external partners supporting the CEO's personal affairs
Coordinate household vendors, service providers, maintenance vendors, and personal projects
Schedule medical appointments and manage related administrative matters
Process personal insurance payments and assist with claims administration
Manage personal mail, financial records, reminders, and recurring obligations
Support personal real estate, construction, and property improvement projects
Assist with private aircraft administration, maintenance scheduling, licensing, registrations, and vendor coordination
Coordinate management of vacation rentals and secondary residences
Reconcile corporate and personal credit card statements
Maintain personal financial records and documentation
Process personal and business-related invoices and payments
Coordinate annual tax documentation and financial records with accounting professionals
Maintain expense records and supporting documentation
Process reimbursement requests and monitor spending records
Track project budgets and expenditures
Partner with and provide support to the Corporate Office Coordinator to ensure efficient daily office operations
Assist with answering incoming calls, directing inquiries, taking messages, and providing administrative support as needed
Manage office vendors, service contracts, and facility-related services
Coordinate office maintenance, security systems, telecommunications, and building services
Coordinate personal construction projects and manage vendor relationships
Schedule regular building maintenance as needed
Support operational projects as requested
Provide assistance to other executives as needed
Maintain property insurance documentation and assist with incident report tracking
Support office management functions as needed
Manage hauling and pest control scheduling and communication across properties
Coordinate T-Mobile service requests from properties
Qualification
Required
5+ years of Executive Assistant experience supporting a senior executive, business owner, CEO, President, or C-suite leader
Exceptional organizational, communication, and time management skills
Ability to maintain confidentiality and exercise sound judgment
Demonstrated ability to manage confidential financial, business, and personal information with a high degree of accuracy and discretion
Proficiency in Microsoft Office Suite, Outlook, Teams, and related business applications
Preferred
7+ years of Executive Assistant experience
Experience supporting both business and personal matters for an executive
Experience in real estate, multifamily housing, construction, or related industries
Experience coordinating vendors, projects, and travel
Company
The Neiders Company
Founded in 1989 The Neiders Company has grown to become a fully-integrated national real estate investment firm, owning and operating over 85 apartment communities in the Pacific Northwest and Southwest United States.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Melda Sitorus, PHR
Human Resources Business Partner / Talent Management
Company data provided by crunchbase