Apis Services, Inc. · 1 month ago
ADMINISTRATIVE ASSISTANT
Trenton, NJ
Full-time
Onsite
Entry Level
$0/hr - $20/hrApis Services, Inc. is a company providing shared services in the healthcare sector. The Administrative Specialist is responsible for providing comprehensive administrative and clerical support, managing communications, assisting with billing, and ensuring accurate documentation.
Professional ServicesBig DataHuman ResourcesInformation TechnologyNon ProfitBusiness DevelopmentBusiness Intelligence
Responsibilities
Answer and direct incoming telephone calls in a professional and courteous manner
Provide exceptional customer service to clients, staff, and external partners
Address client inquiries and handle complaints effectively
Coordinate intake procedures and maintain smooth patient flow
Schedule appointments, including intakes and prescriber visits
Maintain and organize service summary documentation for billing purposes
Ensure all client information and documentation are accurately recorded in the EHR system
Assist with third-party billing processes and submission of billables
Collect and manage client payment information
Reconcile payments, including cash, money orders, and credit card transactions
Prepare deposits and maintain accurate financial records
Prepare and distribute weekly reports with accuracy and timeliness
Compile and manage weekly departmental schedules
Support leadership with special projects and administrative tasks
Monitor UDS (urine drug screen) collection processes for accuracy
Document and communicate test results to appropriate staff and clients
Ensure compliance with organizational policies and procedures
Qualification
Required
High school diploma or equivalent
Strong organizational, multitasking, and problem-solving skills
Excellent verbal and written communication abilities
Preferred
Prior administrative or office experience
Familiarity with billing processes or healthcare environments
Company
Apis Services, Inc.
Apis Services, Inc. was created in August 2017 as a subsidiary of Inperium, Inc.
Founded in 2017
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ryan Smith
Founding President & CEO
Recent News
Behavioral Health Business
2026-05-31
Behavioral Health Business
2026-04-01
Company data provided by crunchbase