City of Austin · 4 weeks ago
Administrative Senior
United States
Full-time
Remote
Senior Level
$22.48/hr - $25.24/hr
5+ years expThe City of Austin is dedicated to shaping a dynamic community and is seeking an Administrative Senior to provide various routine administrative functions to departmental staff. This role involves supporting projects, managing documents, scheduling meetings, and ensuring efficient administrative operations within the department.
GovernmentPublic SafetyTransportationNon ProfitSustainabilityEnergyPublic TransportationSocial AssistanceWaste ManagementWater
No H1B
Responsibilities
Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests
Monitors and tracks interdepartmental documents
Creates, maintains, and archives documents
Schedules and coordinates meetings and appointments
Greets visitors, handles their inquiries, and directs them to the appropriate person according to their needs
Answers multi-line phones, transfers calls, and takes messages
Opens, sorts, and distributes incoming mail
Creates and maintains files, documents, records, and reports
Orders and receives office supplies, ensures invoices match deliveries, and notifies appropriate personnel of discrepancies
Prepares memos, letters, and other documents
Qualification
Required
Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job
Any combination of education and/or work experience will substitute for minimum qualifications
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed
Knowledge of applicable processes, techniques, and methods
Knowledge of City practice, policy and procedures
Skill in oral and written communication
Skill in using computers and related software applications
Skill in handling multiple tasks and prioritizing
Skill in data analysis and problem solving
Skill in planning and organizing
Ability to train others
Ability to work with frequent interruptions and changes in priorities
Ability to quickly recognize and analyze irregular events
Ability to establish and maintain good working relationships with other City employees and the public
Preferred
Experience working for Texas WIC
Proficient skillset and demonstrated experience using Microsoft Outlook, Word, Excel and Powerpoint. Possess good writing skills
Demonstrated experience communicating effectively to internal and external customers, both verbal/written correspondence
Reliable transportation to work at more than one location
Benefits
An alternative schedule and remote work/telework options may be available, but this position requires a minimum of 40% per week in-office standard.
Education assistance is available through our tuition reimbursement program, and other financial and professional development support for continuing education, licenses, and certifications may be available.
The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.
The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement.
The City of Austin Employees' Retirement System.
Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
Company
City of Austin
City of Austin is the municipal government that administers local services, programs, and regulations.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Kimberly Olivares
Deputy Chief Financial Officer
Chelsie Dittman
Chief Administrative Officer
Recent News
Government Technology US
2025-05-26
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