Hunt Electric · 3 weeks ago
Executive Secretary (Part Time)
United States
Part-time
Remote
Lead/Staff
$70K/yr - $70K/yrHunt Electric is a nationwide network of top electrical contractors dedicated to collaboration and innovation. They are seeking an Executive Secretary to manage financials, support meeting logistics, and ensure compliance with regulations while fostering member communications and alignment.
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Responsibilities
Develop and present annual budgets for board approval
Track and report financials quarterly, ensuring reports are delivered within 7 days of quarter-end
Collaborate with the accounting firm to prepare and file annual tax returns
Maintain and process accurate financial records, and oversee all association expenses
Assist host companies in planning and executing three annual membership meetings, providing historical data and guidance on logistics (e.g., room requirements, A/V needs)
Collaborate with NHS (event planner) to ensure smooth coordination of meeting venues and accommodations
Personally manage and transfer meeting materials (e.g., name tags) between hosts
Test A/V systems prior to meetings and ensure operational readiness
Serve as the welcoming face of the organization, ensuring new attendees feel included and informed
Track FEC 101 attendance and ensure new members are prepared for meetings
Manage all member communications, including newsletters, inquiries, and updates
Facilitate alignment among members to ensure they derive value from their participation
Conduct member satisfaction surveys and report findings to the board
Support the board by facilitating smooth transitions, including onboarding three new board members annually
Assist with the rotation of long-term board roles (e.g., Secretary, VP/Program Chair, President, Chairman)
Maintain and recommend updates to the organization’s bylaws
Prepare the board packets, collect all committee reports in from the committee leads, and provide meeting minutes and reports from each meeting. Distribute this information to Board and the appropriate information to the membership prior to the meetings, no later than 7 days prior to
Prepare information for legal counsel and accountants to ensure compliance with nonprofit regulations and tax filings
Develop and maintain a handbook and operational guide, including: step-by-step instructions for key tasks, historical meeting records and templates, onboarding checklists for new board members, contact lists for members, vendors, and partners
Pursue ongoing training and certifications in association management, financial reporting, and event planning
Stay informed about best practices and tools to support the organization’s evolving needs
Qualification
Required
Proven experience in financial management, event planning, and/or association management
Strong understanding of board governance and nonprofit operations
Proficiency in financial software and other relevant technology and tools (e.g., CRM, project management software, Microsoft Suite)
Exceptional organizational, problem solving, time management and communication skills
Detail-oriented and able to adapt
Ability to work independently while collaborating effectively with the board, members, and vendors
Personable, professional and engaging demeanor
Must possess a valid, unrestricted passport at the time of hire and maintain it in good standing throughout employment
Benefits
Travel is both a requirement and a unique benefit of the role.
Must possess a valid, unrestricted passport at the time of hire and maintain it in good standing throughout employment.
Company
Hunt Electric
Hunt Electric is a national electrical design, build, and maintenance firm based in Eagan, MN.
Founded in 1965
1001-5000 employees
H1B Sponsorship
Hunt Electric has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
33%
Represents job field similar to this job
Management and Executive
Engineering and Development
Trends of Total Sponsorships
*2024 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
J
John Axelson
CEO
Company data provided by crunchbase