Tribal One · 3 weeks ago
Administrative Program Coordinator
United States
Full-time
Remote
Mid Level
$26.44/hr - $26.44/hr
3+ years expTribal One is a tribally owned business providing professional services to federal agencies. They are seeking an Administrative Program Coordinator to support NOAA's Northeast Fisheries Science Center by providing administrative support for participant onboarding, reimbursement processing, records management, compliance tracking, and stakeholder coordination activities.
ConstructionFinanceFinancial Services
No H1B
Responsibilities
Coordinate onboarding activities for new program participants
Collect, review, and maintain required participant documentation
Track onboarding status and ensure documentation is complete and accurate
Assist with participant agreement updates and modifications
Maintain participant contact information and administrative records
Support payment setup activities and onboarding coordination
Serve as an administrative point of contact for participant questions and documentation requirements
Receive and review reimbursement requests and supporting documentation
Verify reimbursement submissions for completeness and compliance
Coordinate resolution of missing documentation and reimbursement discrepancies
Coordinate and administer approved reimbursement requests in accordance with established procedures
Maintain payment tracking records and supporting documentation
Support expenditure tracking and reimbursement reporting activities
Respond to participant administrative inquiries
Coordinate communications between program participants and Government personnel
Provide status updates regarding onboarding and reimbursement activities
Escalate issues requiring Government review or approval
Support continuity of participant operations and administrative processes
Develop and maintain positive relationships with participants and stakeholders
Maintain complete and accurate participant files
Maintain reimbursement, expenditure, and compliance records
Track documentation requirements and status updates
Support audits and Government record reviews
Ensure protection of sensitive participant and financial information
Maintain electronic files and document repositories
Prepare monthly participant status reports
Assist with quarterly reimbursement and expenditure reports
Maintain current participant rosters and onboarding records
Update shared electronic repositories and contract documentation
Support project leadership with routine reporting requirements
Qualification
Required
Three (3) years of experience providing administrative support, program coordination, records management, customer service, reimbursement processing, compliance tracking, contract support, or related services
Experience managing multiple priorities in a fast-paced environment
Experience maintaining spreadsheets, tracking logs, or administrative databases
Experience maintaining accurate records and documentation
Strong organizational and time-management skills
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
Ability to work independently in a remote environment
Ability to handle confidential and sensitive information with discretion
Preferred
Experience supporting federal government contracts or programs
Experience with participant onboarding, document collection, or records management
Experience supporting payment processing, invoicing, reimbursements, or financial tracking activities
Experience preparing reports and maintaining compliance documentation
Experience with SharePoint, Google Workspace, electronic document management systems, or similar collaboration tools
Benefits
Two (2) weeks paid vacation after one year of qualifying service
Vacation entitlement increases based on years of qualifying service
Twelve (12) paid holidays annually
Paid sick leave in accordance with applicable federal contractor requirements
Health & Welfare (H&W): $5.09 per hour (up to 40 hours per week)
Company
Tribal One
Tribal One operates with six limited-liability companies where services such as construction, financial are offered.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase