University of Iowa · 2 weeks ago
Administrative Services Coordinator - Urology
United States
Full-time
Remote
Entry Level
1+ years expUniversity of Iowa is seeking an Administrative Services Coordinator for their Department of Urology. This role involves providing high-level administrative support, maintaining effective communication, and managing schedules for faculty while ensuring compliance with policies and procedures.
Higher Education
No H1B
Responsibilities
Provide executive level administrative support for assigned Department of Urology faculty, including clerical, office administration, and communications support and information management
Maintain effective working relationships with and serve as contact for faculty, staff, students, public
Serve as liaison to faculty, staff, students, alumni and public concerning inquiries or complaints requiring interpretation of policies, procedures and programs
Make decisions and exercise a high level of autonomy while performing administrative support responsibilities for the Department of Urology, including initiating purchasing requests, supply orders, preparing specialized reports
Compose and manage related communications including licensure, letters, curriculum vitae, patient correspondence, emails, and mailings, requiring a high level of confidentiality, attention to detail, excellent organizational skills and effective written, verbal, and interpersonal communication skills
Manage complex clinical/surgical schedules for assigned faculty, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesizing multiple electronic calendar systems
Provide initial telephone and reception coverage, responding to visitor, faculty, staff, and patient inquiries, demonstrating a knowledge of the assigned and related work areas; obtain and provide information; forward inquiries appropriately
Demonstrates working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgements as to prioritizing and time allocation and providing careful attention to detail
Make travel arrangements for faculty and staff, including hotel reservations, conference registrations, airfare, coordinating, planning, and interpreting policies and procedures; prepares and submits travel request forms and expense vouchers
Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines
Serve as a member of the Department of Urology administrative support team and provide backup coverage to other members during absences
Other duties and responsibilities as assigned
Qualification
Required
Bachelor's degree or an equivalent combination of education and experience
Minimum 1 year of related administrative support
Excellent written, verbal, and interpersonal communication skills
Demonstrate careful attention to detail and accuracy, strong organizational skills, and ability to handle multiple tasks quickly and effectively, proactively establish priorities and meet deadlines
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Preferred
Previous experience providing administrative and faculty support in a college/university and/or healthcare setting within the last 5 years
Working experience with EPIC and/or electronic medical record system(s)
Previous experience working with ProTrav is highly desirable
Knowledge of University of Iowa policies and procedures
Working knowledge of Urology
Benefits
This position is eligible for a combination of on-campus (UI Health Care) and remote work. Remote work must be performed at an offsite location within the state of Iowa. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location. Work arrangement options will be discussed during the hiring process.
Company
University of Iowa
On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.
Founded in 1847Iowa City, Iowa, USA
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Kurt H.
Assoc. Professor, E-MBA Business, UI College of Business; Advised 300 companies globally, CEO
Vince Nelson
President & CEO
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