The Huntington · 1 week ago
Associate Director of Facilities
The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. The Associate Director of Facilities provides senior-level leadership for facilities operations, ensuring the safe, reliable, and sustainable operation of buildings and support systems across the campus.
Education
Work & Life BalanceNo H1B
Responsibilities
Develop, implement, and continuously improve comprehensive strategies, policies, procedures, and service standards for maintaining and operating The Huntington’s buildings, infrastructure, utilities, and support systems in a safe, reliable, sustainable, and cost-effective manner
Oversee the maintenance and operations of galleries, exhibition halls, collection storage areas, library spaces, administrative offices, residential buildings, auxiliary facilities, and public areas, with particular attention to environmental conditions, climate control, risk reduction, and the protection of collections and historically significant structures
Lead day-to-day facilities operations, building maintenance, and service response to ensure high standards of safety, reliability, professionalism, and responsiveness in high-traffic, high-visibility, and collections-sensitive environments
Manage utilities, mechanical, electrical, plumbing, HVAC, building automation, lighting controls, life-safety interfaces, and supporting infrastructure to ensure dependable performance, operational continuity, and appropriate documentation
Establish, administer, and improve preventive, predictive, and corrective maintenance programs for building systems, equipment, and infrastructure, including routine inspections, condition assessments, prioritization of repairs, and timely resolution of deficiencies before they escalate into larger operational issues
Ensure compliance with applicable federal, state, and local codes, regulations, permits, inspection requirements, safety standards, and institutional policies related to facilities operations and building systems
Oversee facilities support operations, including custodial services, special event set-up, mailroom operations, waste and recycling management, and related service functions, ensuring consistent quality, appropriate staffing, and responsive support for institutional programs and public operations
Administer and maintain the Computerized Maintenance Management System, including work order intake, prioritization, assignment, closeout, recordkeeping, reporting, asset data, preventive maintenance schedules, performance metrics, and continuous improvement of maintenance workflows
Lead, supervise, mentor, and develop Facilities personnel in alignment with institutional policies and procedures, including recruitment, onboarding, training, scheduling, performance management, accountability, succession planning, and staff development. Hold team members accountable for satisfactory performance, safety, documentation, and service standards
Develop and deliver training programs that standardize methods, materials, safe work practices, equipment use, hazardous materials handling, systems related to collections-sensitive work, client service, emergency procedures, and adoption of new systems or technologies
Hire, manage, and oversee outside contractors, consultants, and service providers for repairs, maintenance, inspections, service contracts, equipment purchases, renovations, and facility improvement projects; obtain competitive bids; coordinate procurement; and ensure quality, value, safety, schedule compliance, and contract performance
Serve as a Facilities and Maintenance Operations subject matter expert related to Capital Programs and Projects, supporting planning, design review, constructability input, commissioning, turnover documentation, warranties, operations and maintenance manuals, training, and transition of completed projects into ongoing operations
Develop and implement programs to improve long-term campus stewardship, including the 10-year asset renewal plan, facilities sustainability initiatives, and energy, water and utility master plan
Plan, lead, and coordinate facilities projects in collaboration with internal stakeholders, including Library, Art, Botanical, Advancement, Education, Security, Events, and administrative teams, ensuring work is completed safely, on time, within budget, and with minimal disruption to operations, visitors, staff, collections, and programs
Support emergency preparedness, incident response, and business continuity by maintaining operational readiness, participating in response planning, coordinating facilities response during emergencies, and serving as an on-call leader for urgent operational issues
Develop, manage, and monitor an operating budget of approximately $7 million, including staffing, supplies, materials, equipment, utilities, contracted services, maintenance programs, and project-related expenditures; prepare budget recommendations and monitor spending to ensure effective stewardship of institutional resources
Prepare reports, analyses, recommendations, and presentations for the Vice President and institutional leadership regarding facilities conditions, risks, priorities, budgets, staffing, sustainability, compliance, project status, operational performance, and long-term capital renewal needs
Undertake special assignments as directed by the Vice President of Facilities, Operations, and Capital Programs, including technical investigations, operational analyses, and recommendations for resolving complex engineering, maintenance, administrative, and service-delivery challenges
Perform other related duties as assigned
Qualification
Required
In-depth knowledge of facilities operations, building maintenance, and building trades, including HVAC, electrical, plumbing, mechanical systems, building automation, lighting controls, general contracting, and preventive maintenance practices
Ability to read, interpret, and work from drawings, specifications, shop drawings, blueprints, as-built documents, operations and maintenance manuals, contracts, service agreements, and applicable codes and standards
Strong understanding of safety practices, regulatory compliance, emergency response, risk management, environmental controls, and work practices appropriate for public, historic, collections-sensitive, and mission-critical facilities
Demonstrated ability to manage complex operations, multiple priorities, budgets, contracts, projects, staff schedules, service requests, and urgent issues in a dynamic campus environment
Excellent technology skills, including Microsoft Office applications, CMMS platforms, building management systems, lighting control systems, reporting tools, and other facilities-related software
Strong leadership, judgment, diplomacy, and interpersonal skills, with the ability to build trust, communicate effectively, solve problems creatively, and collaborate across departments and with external partners
Excellent written and verbal communication skills, including the ability to prepare clear reports, recommendations, procedures, correspondence, and presentations for technical and non-technical audiences
Commitment to inclusive leadership, staff development, service excellence, sustainability, safety, accountability, and stewardship of institutional resources
At least ten years of progressively responsible experience managing facilities operations, building maintenance, engineering, or campus operations for a complex institution, cultural organization, higher education environment, healthcare setting, corporate campus, hospitality environment, or similar large-scale facility
Minimum of ten years of supervisory experience leading facilities, maintenance, engineering, custodial, or operations staff, preferably including responsibility for multiple teams, shifts, trades, or service areas
Experience managing preventive maintenance programs, operating budgets, service contracts, vendor relationships, emergency response, regulatory compliance, capital renewal planning, and facilities improvement projects
Preferred
Bachelor's degree in engineering, facilities management, construction management, architecture, business administration, or a related field preferred; equivalent combination of education, industry training, certifications, and directly related experience may be considered
Experience working in historic, cultural, museum, library, gallery, controlled-environment, collections-sensitive, or public-facing facilities preferred
Professional certification such as Certified Facility Manager, Facility Management Professional, LEED credential, Professional Engineer license, contractor license, or comparable credential is preferred but not required
Benefits
Medical, Dental, Vision
403(b) retirement plan and matching retirement plan with an outstanding employer match
Hybrid remote work schedule available for applicable positions
Considerable paid time off, including annual leave, sick leave, and holidays
Discounts for staff in The Huntington Store and restaurants
Free admission to various museums and cultural institutions
Free passes each month to welcome family and friends to visit the grounds
The residence is well maintained, suitable for family living, and a distinctive benefit of the role, offering the successful candidate and their family the convenience, connection, and unique experience of living within The Huntington’s exceptional campus environment.
Company
The Huntington
Library, art, and botanical collections supporting research and public engagement.
Funding
Current Stage
Late StageRecent News
San Gabriel Valley Tribune
2023-03-04
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