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Medtronic · 4 weeks ago

Executive Administrative Assistant (Structural Heart ICT), Remote

United States

Full-time

Remote

Senior Level

$72K/yr - $109K/yr

6+ years exp

Medtronic is a global leader in healthcare technology dedicated to alleviating pain and restoring health. The Executive Administrative Assistant provides high-impact executive support to the Chief Medical Officer, managing complex schedules and facilitating communication across various departments to ensure effective operations in a regulated environment.

Artificial Intelligence (AI)BiotechnologyHealthcareMedical DeviceHealth CareHealth Diagnostics

No H1B

Responsibilities

Serve as a trusted thought partner and operational extension of the CMO

Anticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiatives

Independently manage competing demands to protect and optimize executive focus

Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities

Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums

Gatekeep requests and communications with a strong understanding of organizational dynamics

Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart

Prepare high-quality briefing materials, executive summaries, and decision documents

Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through

Support administrative and operational aspects of clinical development and medical affairs activities

Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits

Maintain structured oversight of confidential clinical, medical, and regulatory documentation

Act as a central coordination point between the CMO and global teams including: Clinical Development, Medical Affairs, Regulatory Affairs, R&D / Engineering, Quality & Compliance, Commercial & Market Access

Navigate matrixed organizations and align stakeholders across regions and time zones

Draft, edit, and manage executive-level communications, presentations, and internal updates

Ensure clarity, consistency, and alignment with corporate and franchise strategy

Handle sensitive communications with diplomacy and professionalism

Manage complex global travel logistics, including international itineraries

Oversee expense management and administrative compliance

Anticipate and mitigate logistical challenges to ensure continuity of executive operations

Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy

Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements

Serve as a role model for integrity, discretion, and professionalism

Qualification

Executive support for senior leadershipMedical device industry experienceClinical development supportMedical affairs supportRegulatory affairs supportMicrosoft 365Global calendar managementExecutive communicationTravel logistics management