National Science Teaching Association · 5 hours ago
Accounts Payable Payroll Specialist
Virginia, United States
Full-time
Remote
Mid, Senior Level
$70K/yr - $75K/yr
5+ years exp
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Responsibilities
Responsible for setting up and maintaining vendors in all systems. Identify ways to improve/automate reporting and data and consolidate vendors.
Gather contracts, list and maintain in systems. Track expiring contracts list and distribute to staff for renewals, monitor for key Terms and Conditions (T&Cs).
Responsible for understanding and maintaining 1099 status for vendors. Responsible for issuing the 1099 at year end.
Responsible for weekly AP payment process. Review new and existing vendors and move to ACH payment whenever possible. Work with the team and bank to find new and efficient ways of paying vendors.
Responsible for vendor management: updating NSTA’s information with vendors, keeping vendors current in PN3 (AP/Vendor processing system) and consolidating when necessary. Responsible for providing recommended vendors and vendor catalogs for items.
Gather and verify invoices for appropriate documentation prior to payment. Manage recurring payments and ensure all invoices are received and paid. Responsible for centralizing AP invoices input and automated routing and coding in PN3.
Responsible for maintaining PN3 workflow and management on a daily basis. Work with Sr. Director of Finance and CFAO to ensure proper routing and approval.
Responsible for state filings and state registrations as needed.
Prepare and process bi-weekly payroll in HRIS (Paylocity). Work with Chief Human Resources Officer to correct variances or issues.
Ensure accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, and deductions.
Ensure compliance with federal, state, and local payroll, wage, and hour laws.
Generate payroll management reports from HRIS.
Monitor changes to unemployment insurance rates and report changes to HRIS.
Process changes to employee information and benefits in payroll software system.
Complete required paperwork to add employer payroll tax accounts for new states, as required.
Process bi-weekly employer 403(b) contributions.
Respond to employee inquiries related to payroll.
Assist Human Resources with onboarding, and termination activities in HRIS, as needed.
Responsible for creating and documenting processes for this new role.
Reconcile accounts monthly and prepare Journal Entries for month end.
Identify areas for improvement and work to implement and train staff as needed.
Perform other duties as assigned.
Perform monthly and quarterly account reconciliations (AP, prepaid, employee expense, accrued expense and other G/L accounts)
Gather information to support and assist in monthly AP and Payroll accruals
Qualification
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Required
Exceptional internal and external customer service and communication skills
Experience managing vendor setup, AP and invoice processing
Understanding of basic principles of finance, accounting, and bookkeeping
Manage deadlines
Proficiency with Automated Payables processing system (i.e. PN3) and Excel
Strong attention to detail and time management
Ability to work with many stakeholders and be successful
Excellent organizational, planning, and prioritization skills
Preferred
Associate’s degree or equivalent; Minimum of 5 years of experience with managing vendor set up and AP/ Invoice processing with 2+ years experiences as a payroll clerk, payroll administrator, or similar role
Experience in accounts payable and general accounting (Journal Entries, Account Reconciliations)
Experience in driving process improvement
Experience using Paylocity or other HRIS
Benefits
Work/ life balance
Fully Remote position
Generous health, dental/ vision insurance
Excellent Vacation, sick and personal leave
Very generous retirement contribution
Company
National Science Teaching Association
The National Science Teaching Association (NSTA), founded in 1944 and headquartered in Arlington, Virginia, is an association of science teachers in the United States and is the largest organization of science teachers worldwide.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Azra Chughtai, MPS, SHRM-SCP
Chief Human Resources Officer
Tricia Shelton
Chief Learning Officer
Recent News
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