Engine Room · 3 hours ago
Accounts Payable Specialist - remote
Pleasanton, CA
Full-time
Remote
Entry Level
3+ years exp
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Hiring Manager
Heidi Green
Insider Connection @Engine Room
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Responsibilities
Record vendor invoices accurately and efficiently via two- and three-way match in procurement tool or software, including sales/use tax rate verification
Set up new vendors, including requesting W-9s and verifying accuracy of information provided
Manage high-traffic shared client email inboxes, forwarding and responding to emails quickly, tracking critical items for responses and following up as required
Review credit card transactions, including verifying and documenting transactions requiring sales/use tax accrual
Process expense reports as needed in various expense platforms, reaching out to clients for supporting documentation
Assist with accounting records and ledgers by reconciling vendor past due statements to transactions
Respond to vendor inquiries and resolve discrepancies in billings and payments in a timely manner
Create, track and receive purchase orders as needed, including processing amendments
Complete vendor credit applications
Issue tax exemption certificates if requested
Request and log contractor agreements
Record entry of offline payments as needed
Assist in year-end 1099 filings
Gather and review supporting documentation for VAT filings
Assist with audit requests related to the accounts payable function
Assist with implementation of accounting tools to help automate and streamline processes
Keep detailed and accurate records of client work in timekeeping systems for proper client billing
Other job-related tasks or projects as needed
Qualification
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Required
Has attained full proficiency in full accounts payable process.
Ability to communicate clearly and professionally with vendors, clients, and teams both in writing and verbally
Possess a proactive and efficient mindset to maximize time and resources and meet the needs of clients and Engine Room teams
Effectively collaborate in a dynamic environment often requiring toggling between responsibilities and/or clients
Possess self-awareness, self-management, social awareness, and relationship management skills in all aspects of work
Ability to follow complex purchasing and bill approval matrix with frequent updates
Possess excellent organizational skills and attention to detail
Must be proficient in Microsoft Office Suite or related programs
Ability to maintain confidential and meticulous records
Must be reliable and extremely trustworthy
Must be able to quickly grasp multiple client software systems
High School Diploma or equivalent of 3 years’ of accounts payable experience
Minimum one year experience working in a high-volume environment (process approximately 200 invoices and other transaction types per week)
Experience coding A/P with minimal guidance
Experience with expense management platforms
Knowledge of basic accounting principles
Preferred
Experience with the following platforms: NetSuite; QBO; Coupa; Bill.com; Box, Expensify
Experience working in a biotech environment
Certified Accounts Payable Professional (CAPP) a plus
Company
Engine Room
Engine Room is a finance and accounting firm that offers consulting services to startups, tech companies and service businesses.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mike Rose
Co-Founder and CEO
Carole-Lynn Glass
Co-Founder and COO
Company data provided by crunchbase
