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Company

Original Job Post

CGI · 2 days ago

Adjudication Administrative Assistant

Seattle, WA

Full-time

Onsite

Entry Level

$25.52/hr - $25.52/hr

2+ years exp

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Insider Connection @CGI

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Responsibilities

Answer incoming calls (internal and external) in an office

Organize, type, collate, and file sensitive material

Take and distribute meeting minutes as needed

Monitor Inbox holds daily

Maintain adjudication schedules

Generate reports at scheduled intervals: daily, weekly, bi-weekly, etc., including:

ATS Audit Reports

Error Rates Report

Generate Age Analysis report

Photocopy cases for Adjudication Manager and Supervisors

Record all completed trainings for passport specialists/supervisory passport specialists, including both core requirements and miscellaneous courses.

Draft schedules

Maintain Adjudication Sign-In Sheets

Update Projected and Actual Overtime in the Overtime Log from the Overtime binder

Update and distribute Adjudication Schedules

Assist with organizing online trainings

Assist with data entry and mailing

Ship undeliverable over 90 Day, damaged and mutilated Products

ITP Entry- Incident Tracking Program entries

Maintain adjudication critical supplies

Qualification

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Document managementLegal department experienceExecutive supportOffice software proficiencyMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft PublisherMicrosoft OutlookProblem-solving organizational skillsTime managementAttention to detailAdaptabilityRelationship buildingPrioritization

Required

Must meet all qualifications requirements of the Administrative Assistant Level I

Ability to accurately manage tasks and assignments

Strong organizational skills, time management, and attention to detail

Ability to disseminate information and/or requests to all office personnel and compile responses

Ability to adapt to changes in procedures and assignments

Ability to establish working relationships at all organizational levels

HS diploma (2 year college degree preferred) and;

Demonstrated experience with document management, preferably for a legal department or other office, and;

Two (2) years of experience as an Administrative Assistant in an office environment, including;

One (1) year of experience supporting at an executive level;

Four (4) years of experience using a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS PowerPoint, MS Publisher, and MS Outlook, and;

Demonstrated ability to prioritize and organize simultaneous work flow duties

Benefits

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible members

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits