Be an early applicantLess than 25 applicants

Company

Original Job Post

Catholic Charities SF · 2 days ago

ADMIN ASSISTANT II

San Francisco, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

CharityNon Profit

Insider Connection @Catholic Charities SF

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Provide administrative support for Programs located at Mission Center.

Work extensively with program and city-wise database and support the teams.

Answer phone calls and do data entry for incoming/outgoing calls every day in CARES System.

Ensure implementation of policies and practices of the Agency.

Produce and reconcile monthly and quarterly reports for programs as requested.

Maintain Office Supply Budget and track expenditures/transactions for different programs.

Oversee clerical tasks, such as sorting and sending mail.

Keep an inventory of office supplies and order new materials as needed.

Welcome visitors to the office and take/deliver messages.

Maintain proper client's referral information in the database.

Help build positive relations within the programs and external parties.

Schedule and organize meetings/events for the Programs and send meeting invites to attendees.

Ensure technologies are used correctly for all operations, including video conferences and presentations.

Coordinate activities for support staff and/or volunteers.

Keep all team members up-to-date with relevant agency information.

Act as a liaison between CC HPP program and community agencies.

Provide referrals and respond in a timely manner.

Perform other duties as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

San Francisco housing resourcesPublic benefitsProgram CoordinationCrisis interventionSan Francisco Service Providers knowledgePersonal computersSoftware applicationsOrganizational impactCross-cultural communicationProblem-solvingDecision-makingInterpersonalCommunicationListeningTeamworkCooperationClient orientedOrganizedDetail-orientedIndependent workFast-paced environmentCulturally competentBilingual in Spanish

Required

AA or BA degree, plus two years of experience preferred.

Experience with San Francisco housing resources and public benefits.

Experience working with Program Coordination.

Experience working with persons in crisis.

Thorough knowledge of San Francisco Service Providers (e.g. substance abuse, housing, financial assistance, government entitlement programs, and money management services) required.

Excellent interpersonal and communication skills.

Able to listen actively and communicate effectively with individuals and groups and be sensitive to the client population, organize own work, and follow-through independently.

Highly organized with attention to detail.

Excel at teamwork and cooperation.

Client Oriented.

Possess problem-solving and decision-making skills.

Skill in using personal computers and a variety of software applications.

Committed to organizational impact.

Ability to work independently, work on multiple projects simultaneously and effectively as well as part of the interdepartmental team.

Ability to thrive within a fast-paced, results-driven environment and work on multiple projects simultaneously and effectively.

Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.