200+ applicants

Company

BioSpace · 2 days ago

Admin Specialist and Receptionist

United States

Full-time

Remote

Entry Level

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BiotechnologyCommunities

Comp. & Benefits

H1B Sponsor Likely

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Responsibilities

Manage front-desk duties such as handling phone calls, welcoming visitors, providing courier services, and processing mails.

Ordering office stationery, business namecards, pantry supplies, and maintaining pantry/office equipment.

Ensure the tidiness and cleanliness of the workplaces at all times.

Lease, maintain, manage rental agreements and provide local services for expats.

Assist with business travel arrangements and negotiate corporate rates.

Communicate with building management and vendors regarding company operations and staff inquiries.

Streamline and optimize operational processes to improve efficiency.

Prepare administrative expenditure reports and submit invoices for payment processing.

Provide support for company meetings and assist with the organization and preparation of company events.

Communicate and collaborate closely with internal departments, including department heads and management, to ensure smooth operations.

Other ad hoc duties as and when necessary.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

English proficiencyChinese proficiencyMicrosoft Office SuiteVideo conferencing toolsService orientationLark

Required

Diploma or Bachelor's Degree holder.

Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation.

Strong time management and multitasking abilities, particularly in fast-paced work environments.

Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment.

Self-driven individual and able to work independently with minimal supervision.

Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.

Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China).

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams).

Preferred

Prior experience in Lark is an added advantage.

Company

BioSpace

BioSpace is the leading online community for industry news and careers for life science professionals.

Founded in 1988

San Francisco, California, USA

11-50 employees

http://www.biospace.com/

H1B Sponsorship

BioSpace has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (2)