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Company

Original Job Post

San Francisco Estuary Institute · 2 days ago

Adminand Operations Services Manager

Richmond, CA

Full-time

Hybrid

Senior Level

$95K/yr - $105K/yr

11+ years exp

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Non ProfitWildlife Conservation

Hiring Manager

Jen Trudeau

Insider Connection @San Francisco Estuary Institute

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Responsibilities

Staff the admin office 2-3 days per week

Develop and manage yearly Operation’s budget

Manage 403b compliance and reporting

Develop and implement standard operating procedures (SOPs) (e.g. purchasing processes and similar)

In coordination with IT staff, manage inventory of organizational furniture, IT resources, and some program equipment

Assist program staff with meeting support

General admin tasks such as mailings, responding to inquiries

Manage some insurance coverage

Manage office seating assignments in coordination with program staff

Find ways to increase quality of customer service

Manage one administrative support staff

Other general admin tasks as needed

Support hiring activities

Manage employee onboarding and offboarding processes

Manage leaves of absence requests

Keep current with Trinet updates on labor laws affecting staff in various states and update employee manual as needed

Update employee files

Manage and track annual staff evaluations

Monitor and track required staff training (e.g. harassment prevention training)

Monitor and maintain labor law posters online and in the facility

Other human resources tasks as needed

Monitor and manage credit card system for admin and program staff on a daily basis

Purchase office supplies, computer hardware, and other program-related equipment

Reconcile admin credit cards and ensure all credit card users submit receipts and input billing codes in accounting system on a monthly basis

In coordination with the Senior Accountant, establish and implement a fraud prevention program for credit cards

Track and monitor capital assets

Process checks delivered via US mail and make check deposits

Monitor primary bank account for fraud

Release bank wires on an as needed basis

Co-sign checks on an as needed basis

Administer background checks on an as needed basis

Qualification

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Problem-SolvingOrganizationalProactiveInterpersonal CommunicationIndependenceConfidentialityEnvironmental scienceMission-drivenManagement experience

Required

A minimum of 15 years of progressive experience in office administration OR Associate’s degree plus a minimum of 13 years of progressive experience in office administration OR Bachelor’s degree plus a minimum of 11 years of progressive experience in office administration

Experience in customer service in a multi team, dynamic work environment

Strong organizational skills

Ability to manage and prioritize a variety of detail-oriented tasks successfully

Must be a self-starter and able to proactively anticipate next steps

Excellent interpersonal and communication skills

Ability to work independently with limited supervision

Sensitivity to confidentiality