Pye-Barker Fire & Safety · 2 days ago

Administration Assistant

San Antonio, TX

Full-time

Onsite

Entry Level

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Responsibilities

Greets and directs clients and visitors.

Answers phone calls and emails in a timely manner.

Manages company telecommunications network and communicates with answering service.

Makes appointments and referrals.

Manages data in spreadsheets and reports.

Creates and maintains office-related records and reports.

Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.

Maintains the integrity and confidentiality of confidential employee or departmental files.

Receives, records, and distributes packages and mail.

Manages key vendor accounts, supply inventory, and submits invoices for payment.

Compiles budget data and maintains financial records as requested.

Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

Assists with projects and event support.

Assists other departments as needed.

Assists with Customer relations.

Assists with Contract creations.

Manages all branch Fire Alarm Invoicing.

Perform other duties assigned by management.

Qualification

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Typing (50 wpm)ProofreadingMicrosoft OfficeOffice Equipment KnowledgeClerical ProceduresRecordkeepingFilingProblem-SolvingHard WorkingOrganizational SkillsInterpersonal Skills