Be an early applicantLess than 25 applicants
University of Maryland Medical System · 6 days ago
Administrative Assistant, Legal
Linthicum Heights, MD
Full-time
Onsite
Mid Level
4+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesHospitals and Health Care
Insider Connection @University of Maryland Medical System
Responsibilities
Acts as liaison between attorneys and clients/employees/customers including third parties. Triages and responds to telephone and in-person confidential legal inquiries. Answers Legal Department mainline and attorneys’ phones; screens calls, takes messages and provides information promptly, courteously and accurately.
Prioritizes distribution of requests and information internally and externally provided relative to requests for legal advice/questions, due diligence, audits, subpoenas, and litigation discovery; drafts written responses [email or letter] using information provided by the attorney.
Perform office administrative functions, including filing, printing, copying, scanning, collating, managing/ordering supplies, addressing attorney and staff needs, maintaining/updating legal library and other general organizational responsibilities to support a high-functioning legal office.
Prepares purchase orders, organizes approvals, processes and tracks invoices for legal services for payment. Tracks department budget and prepares reports to financial reporting. Compiles statistics from various reports as requested, examines and verifies completeness, propriety, adequacy and accuracy of computation.
Composes professional correspondence, memos, and reports. Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
Coordinates scheduling meetings internally and externally including with large groups of attendees, itineraries, makes travel and lodging arrangements, prepares travel advances and related expense reports for attorneys. Prepares meeting agendas, sends out notices of meetings, and records meeting minutes.
Coordinates and tracks workflow, schedules, and projects, committee decisions to ensure paperwork is complete and appropriate and any necessary follow-up activities are completed in a timely manner.
Ensures operation of equipment by conducting preventative maintenance requirements; calling for repairs; developing and maintaining equipment inventories; evaluating new equipment needs; procuring approved equipment.
Maintains supplies inventory by routinely checking stock to determine inventory levels; anticipating need to order supplies; placing orders for supplies; verifying receipt of supplies ordered.
Receive, sort and distribute mail.
Works collaboratively with attorneys, support staff and business partners to perform the above job functions.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
High School Diploma or equivalent (GED) is required; college degree is preferred.
Four years of progressively responsible position(s) in a senior level administrative assistant’s role(s) in a legal setting is required. Experience working in a healthcare environment is preferred.
Knowledge of legal terminology and process is preferred.
Highly proficient knowledge and use of a Office 365 (Excel, Word, PowerPoint), Nuance, Kofax, Adobe or similar PDF programs, SAP Concur Expense Program, SharePoint, DocuSign and Maryland Judiciary Case Search Demonstrated ability to type a minimum of 60 wpm is required.
Highly effective written skills are required to prepare documents, compose correspondence and legal documents. Highly effective verbal and interpersonal skills to communicate with courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining policies and procedures are necessary.
Highly proficient filing and organization skills with ability to prioritize own work. Ability to maintain confidentiality, work under pressure, handle multiple tasks and meet related deadlines.
Knowledge and ability to understand procedures, practices and policies in the departmental unit and Medical System.
Preferred
Experience working in a healthcare environment is preferred.
Company
University of Maryland Medical System
The University of Maryland Medical System (UMMS) was created in 1984 when the state-owned University Hospital became a private, nonprofit organization.
10,001+ employees
H1B Sponsorship
University of Maryland Medical System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (13)
2022 (9)
2021 (7)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Kenneth Kozel
President and CEO
Hank Franey
Executive Vice President and CFO
Recent News
2023-06-30
Company data provided by crunchbase
