City of Plano · 2 days ago

Administrative Assistant, Senior

Plano, TX

Full-time

Onsite

Mid Level

$22.58/hr - $25.97/hr

3+ years exp

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GovernmentInformation Services

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Responsibilities

Composes, edits, and types correspondence, memoranda, reports, charts, and other documents using various word and data processing software.

Compiles data and statistics to complete various reports.

Receives, reviews, date stamps, prioritizes, and distributes incoming mail to appropriate personnel.

Screens telephone calls and visitors; provides information in response to internal and external requests.

Maintains appointment calendars; coordinates meeting and travel schedules; makes travel arrangements as needed.

Performs various administrative tasks.

May provide administrative support for Council appointed Boards or Commissions.

Establishes and maintains departmental files; processes purchasing, personnel, and payroll related documents.

Researches and compiles data for budgets; assists with budget processing and monitoring; orders office supplies; reconciles expenditures.

Prepares and processes resolutions, ordinances, and agenda items for City Council meetings.

Regular and consistent attendance for the assigned work schedule is essential.

Qualification

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Clerical supportGrammar rulesDocument preparationLaws knowledgePolicies knowledgeMathematical calculationsComputer operationCommunicationProblem-solvingMulti-taskingRelationship-buildingState of Texas Notary PublicBilingual in English Spanish

Required

High school diploma or GED equivalent.

Three (3) years of progressively responsible clerical or administrative support experience.

Knowledge of office practices, procedures, equipment, and software, including word processing, spreadsheet, and other software applications; rules of grammar; practices of document preparation; applicable laws or ordinances; department policies and procedures.

Skill in communicating clearly both verbally and in writing; completing basic mathematical calculations; operating a computer and standard software; establishing and maintaining effective working relationships; completing multiple tasks simultaneously.

Preferred

Depending on area of assignment, preference may be given to candidates who are bilingual in English and Spanish.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

State of Texas Notary Public preferred depending on area of assignment.