164 applicants
Catholic Diocese of Arlington (Virginia) · 3 days ago
Administrative Assistant - Youth Ministry
Arlington, VA
Full-time
Onsite
Mid Level
2+ years exp
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Insider Connection @Catholic Diocese of Arlington (Virginia)
Responsibilities
Receives, screens, and directs general incoming telephone calls and voicemail messages. Responds directly to routine calls/voicemails.
Receives, opens, reviews and directs incoming correspondence, including faxes and email. Prepares outgoing correspondence. May respond to routine inquiries.
Receives and directs visitors.
Supports, coordinates and publicizes special meetings and events, including all meeting logistics. Schedules conference rooms, coordinates vehicle reservations, and coordinates travel arrangements.
Using materials compiled and written by others, prepares reports, memos, letters and other documents.
Designs promotional materials, including fliers and brochures.
Creates and distributes the bi-weekly “IN Box” electronic newsletter.
Creates worship aids for events.
Photocopies and scans material.
Maintains an inventory of office supplies, letterhead, and other collateral material.
Maintains general office area, ensuring cleanliness and order.
Designs and maintains spreadsheets, databases, and mailing lists.
Compiles and maintains financial records for office events; prepares and submits vouchers for office and event expenditures; processes batches originating from the CDA lockbox using iMIS contact management software; processes billing, refunds, credit memos, deposits and payroll payment requests.
Prepares expense reports for all office staff members.
Provides overall administrative and logistical support for office events ― coordinates and participates in event preparation meetings; supports other event planning team members by coordinating event registration; monitors contracts for event speakers and performers; ensures event volunteers are compliant with OPCYP.
Manages hospitality for all events – works with caterers and restaurants to provide food; orders and shops for drinks, snacks, and supplies for meetings and events; oversees set-up and clean-up of all hospitality items.
May be asked to attend one or more daytime and overnight office event and/or meeting such as: Diocesan Kings Dominion Day, DYM Summit, YAM Summit, CALLED, RALLY, Appreciation Dinner, Life is VERY Good, BASH, , DYM Annual Meeting, WorkCamp, In-Service Days, Days of Reflection, Deeper Waters, TOT, T.B.G., YAM retreats, and other meetings and trainings.
Maintains scouting emblem inventory, orders, and sales and office, WC, LIVG merchandise inventory and sales.
Qualification
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Required
Intermediate level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Outlook
Highly proficient in use of common office equipment, including copiers and scanners
Strong verbal and written communication skills
Strong organizational skills and detail oriented
Ability to use basic accounting or related computer programs to process and keep records
Self-motivated, ability to multitask in the office setting and at events
Active listener; team player
Fluency in Spanish is a plus
High school diploma or equivalent
Valid driver’s license must be maintained at all times
2 to 4 years office experience
Paid or voluntary youth or young adult ministry experience strongly preferred
Preferred
Fluency in Spanish
Benefits
Generous leave
More holidays than the federal government, including Christmas week off
Free parking
Free transportation to/from Ballston metro
Paid lunch breaks
Professional development tuition assistance
Tuition assistance for children enrolled in diocesan schools after 1 year of employment
Pension plan
Company
Catholic Diocese of Arlington (Virginia)
Led by Bishop Michael F.
1,001-5,000 employees
H1B Sponsorship
Catholic Diocese of Arlington (Virginia) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2021 (4)
Funding
Current Stage
Late StageLeadership Team
Billy Atwell
Chief Communications Officer
Company data provided by crunchbase
