Bilfinger · 2 days ago

Administrative Assistant

Clearwater, FL

Full-time

Onsite

Entry Level

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EnergyIndustrial

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Responsibilities

Administrative Support: Type letters, memoranda, and reports; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process mail; Greet visitors; Coordinate office equipment servicing; Check and distribute payrolls; Order office supplies; Process subcontractor insurance paperwork; Reconcile billings for payment; Schedule appointments and meetings for the project operations team.

Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors with paperwork, invoicing, and pay requisitions; Perform other assigned duties.

Safety: Ensure compliance with Health, Safety, Environment, and Quality guidelines and procedures; Follow local requirements (OSHA, USACE EM385.1.1, etc.).

Qualification

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Experience in Similar RoleMicrosoft OfficeProCoreAdobeBlueBeamProblem-SolvingOrganizationalTime ManagementAdaptabilityIntegrityCollaborationCommunicationBilingual Spanish

Required

Some experience in a similar role highly desired

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Ability to work independently with minimal supervision

Must demonstrate a strong ability to:

Adapt and be flexible to frequent changes in a fast-paced work environment

Demonstrate integrity consistent with Centennial’s core values

Collaborate and work effectively in a team environment with people of various backgrounds and styles

Strong verbal and written communication skills, to include clear, concise, and professional presentation of information

Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, Adobe, and BlueBeam