bp · 5 days ago

Administrative Assistant

Greater Houston

Full-time

Hybrid

Entry, Mid Level

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EnergyIndustrial

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Insider Connection @bp

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Responsibilities

Act as a point of contact for two North America Group Leaders, managing their day-to-day activities.

Prioritize activities and incoming materials, discreetly manage confidential information, and support distribution lists.

Provide full calendar management, arrange travel, submit expense reports, coordinate communications, and organize meetings and events.

Prepare and handle documents, maintain a safe office environment, and meet HSSE standards.

Qualification

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Forward planningSupporting group leadersProject managementRapid learningMS Office programs proficiencyProblem-solvingHard-working communication interpersonal skillsNetworking skills handle unexpected surprises influencing skillsMaintain confidentialityProfessional Body MembershipSpecialist Work

Required

High standard of administrative and analytical skills, including organization, prioritizing, and forward planning

Proven track record of supporting Group Leaders

Ability to deal comfortably and professionally with internal and external contacts at all levels

Excellent professional communication, strong interpersonal and networking skills across multiple teams, locations, and cultures

Adept at simultaneously handling multiple projects and carrying out assigned projects to completion with minimal supervision of day-to-day activities

Able to rapidly learn and assess the North America Legal GL’s priorities and seek to focus their time on the activities where they can unlock the most value

Ability to handle unexpected surprises through good judgment and will take initiative to act and resolve unexpected problems

Strong influencing skills which have proven effective in a large, complex organization and international work environment

Ability to handle sensitive information and maintain confidentiality

Strong application of all MS Office programs – Outlook, Word, PowerPoint, Excel, SharePoint

Preferred

Membership of a technical or professional body that has confirmed an individual has reached a level of capability within professional field (usually but not necessarily obtained through examinations) or Formal certification that they can undertake specialist work or processes e.g. PMI