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Company

Original Job Post

CENTERS, LLC · 2 days ago

Administrative Assistant

Baltimore, MD

Full-time

Onsite

Mid Level

3+ years exp

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ConsultingInformation Technology

H1B Sponsorship

Hiring Manager

Joanna Prociuk

Insider Connection @CENTERS, LLC

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Answers and transfers phone calls

Manages event email inbox and voicemail

Qualifies leads and forwards to sales team for follow-up

Uses scheduling software to create, confirm, and update event reservations and generate reports

Responsible for requisitions; submits supplier invoices, initiates internal transfers, and handles customer collections

Tracks accounts receivable and deadlines for contracted clients

Helps create and publish part-time staff schedules

Drafts client agreements, quotes, and invoices from templates and ensures all are signed as required

Responds to and resolves administrative inquiries and questions

Maintains office supplies and coordinates maintenance of office equipment

Responds to all communications within two business days

Creates and distributes monthly post-event survey to clients

Administers ticketing software

Reconciles client payments with the Controller's Office

Qualification

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Computer ApplicationsProblem-SolvingInterpersonal CommunicationEMSWorkdayTicketing Software

Required

High school diploma or equivalent required

At least 3 years of office experience or related experience

Experience working with a range of personalities, cultures and socio-economic statuses

Demonstrated experience in customer service

Demonstrated experience with a variety of computer applications and software:

Preferred

Proficiency with EMS, Workday and ticketing software preferred

Company

CENTERS, LLC

CENTERS offers a full spectrum of facility management and planning solutions that maximize value, mitigate risk, support mission, and provide sound fiscal management.

Founded in 1991

Washington, District of Columbia, USA

51-200 employees

http://centersusa.com

H1B Sponsorship

CENTERS, LLC has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2022 (1)