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Ergon Inc. ยท 2 days ago
Administrative Assistant
Pleasanton, TX
Full-time
Onsite
Entry Level
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Responsibilities
Handle customer questions and information requests
Set up customer agreements in transaction system
Take customer orders and schedule shipments
Coordinate customer orders with marketing and production staff
Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates
If applicable, arrange transportation for customer shipments including daily dispatching
Monitor shipped volumes relative to contract volumes and customer credit
Review daily transaction documents for completeness and accuracy
Resolve billing inquiries with customers and accounting staff
Enter receipt, shipment, & production data into transaction system
Track inventory levels and order in raw materials where appropriate
Handle administrative tasks and record keeping for product certification and regulatory compliance
Assist with reconciliation of book to physical inventory
Process invoices for payment and check requests, resolve issues with Accounting
Be involved with or assist with the facilities driver certification process, contractor orientation, visitor sign-in
Manage business information flows-internal reports, notices, etc.
Handle mail & shipping/receiving for office and shipping product samples for plant
Receive and direct visitors
Maintain hard & electronic files for transactions, production, compliance, etc.
Maintain employment postings, business licenses and other postings required by law
Maintain IT accounts, computer equipment, and office machines
Purchase office supplies and services
Maintain office housekeeping
Maintain office emergency response information & supplies -1st aid station, postings, materials
If applicable, process hourly timecards and submit to Payroll
If applicable, help organize and manage promotional information and material for Marketing
Qualification
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Required
Handle customer questions and information requests
Set up customer agreements in transaction system
Take customer orders and schedule shipments
Coordinate customer orders with marketing and production staff
Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates
If applicable, arrange transportation for customer shipments including daily dispatching
Monitor shipped volumes relative to contract volumes and customer credit
Review daily transaction documents for completeness and accuracy
Resolve billing inquiries with customers and accounting staff
Enter receipt, shipment, & production data into transaction system
Track inventory levels and order in raw materials where appropriate
Handle administrative tasks and record keeping for product certification and regulatory compliance
Assist with reconciliation of book to physical inventory
Process invoices for payment and check requests, resolve issues with Accounting
Manage business information flows-internal reports, notices, etc.
Handle mail & shipping/receiving for office and shipping product samples for plant
Receive and direct visitors
Maintain hard & electronic files for transactions, production, compliance, etc.
Maintain employment postings, business licenses and other postings required by law
Maintain IT accounts, computer equipment, and office machines
Purchase office supplies and services
Maintain office housekeeping
Maintain office emergency response information & supplies -1st aid station, postings, materials
If applicable, process hourly timecards and submit to Payroll
Employment offer contingent upon pre-employment drug test, background check, and MVR.
Preferred
Be involved with or assist with the facilities driver certification process, contractor orientation, visitor sign-in
Help organize and manage promotional information and material for Marketing
Email your resume, No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews.
Company
Ergon Inc.
Family-owned and operated, the Ergon companies were brought together over 60 years ago in the petroleum industry's service sector.
Founded in 1954
1,001-5,000 employees
H1B Sponsorship
Ergon Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2022 (3)
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Emmitte Haddox
President and CEO
Recent News
Real Deals
2022-11-22
2022-05-23
Company data provided by crunchbase
