Be an early applicantLess than 25 applicants

Company

Original Job Post

Fidelity Investments · 2 days ago

Administrative Assistant

Covington, KY

Full-time

Hybrid

Mid Level

2+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Asset ManagementFinance

H1B Sponsorship

Actively Hiring

Growth Opportunities

Insider Connection @Fidelity Investments

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Assisting the leadership team with support including expense reporting (utilizing Concur), budgeting, HR processing, meeting correspondence, and product purchasing

Scheduling, preparing for and administering of meetings including coordination of meeting facilities, agendas, distribution of meeting materials and/or catering

Creating and updating Microsoft PowerPoint presentations, Word documents and Excel spreadsheets

A liaison with internal departments

Coordinating meetings internally and externally, preparation of agenda, meeting facilities, and distribution of materials

Office management including real estate space planning, maintaining office supplies, and computer/phone equipment support

Provide end to end support for meetings, on-site visits, and events

Project management and presentation development, performing other ad hoc related duties as required

May be hired as Executive Secretary (Grade 1) or Senior Executive Secretary (Grade 2), depending upon experience.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative experienceMicrosoft office proficiencyConfidential assignment handlingMS Office WordMS Office ExcelMS Office PowerPointMS Office OutlookLearning new programsIssue resolutionFast-paced environment handlingMultiple priorities managementCall center environment experienceModerate creativityPosters/flyers designProblem-solvingHard-workingProactiveCreativeSelf-starterCollaborative communicationPrioritizationConfidentialitySensitiveDiscreetJudgmentTactfulDetail-orientedOwnershipEfficient

Required

2-3 years administrative experience supporting leaders at varying levels of an organization

Proficiency in Microsoft Office suite of products

Detail oriented with strong communication and organizational skills

A proactive and creative approach willing to assume responsibility for a broad range of administrative projects

A self-starter with the ability to take initiative in a fast-paced environment

A consistent track record of working collaboratively and optimally with various personalities

Excellent written and verbal communication, prioritization, and organizational skills and can effectively interact with senior leadership and associates at all levels

Ability to effectively interact with all levels of management and maintain a high level of confidentiality

Able to exercise substantial sensitivity, discretion, judgment, tact, and subtlety in handling assignments that are often confidential and sophisticated in nature

Skilled in MS Office (Microsoft Word, Excel, PowerPoint, Outlook) and able to learn new programs as needed

Have a sense of ownership and can proactively identify and resolve issues, create efficiencies, work independently and are able to operate in a fast-paced environment handling multiple priorities

Detail-oriented with the proven track record to prioritize, effectively manage your time, as well as react and think quickly in a fast-paced call center environment

You will have the ability to work as an individual contributor and in a team environment

You are a self-starter, able to work independently with a strong sense of ownership and involvement.

The ability and judgment to seek clarification or assistance when needed

Moderate skills and creativity with posters, flyers, emails, and announcements

Preferred

Bachelor’s degree preferred but not required

Company

Fidelity Investments

Glassdoor

4.3

At Fidelity, our goal is to make financial expertise broadly accessible and effective in helping people live the lives they want.

Founded in 1946

Boston, Massachusetts, USA

10,001+ employees

https://www.fidelity.com

H1B Sponsorship

Fidelity Investments has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (1092)

2022 (1482)

2021 (1535)

2020 (371)