142 applicants

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Company

Hub Group · 20 hours ago

Administrative assistant

United States

Part-time

Remote

Entry Level

$25/hr - $35/hr

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Responsibilities

Manage and schedule appointments for executives and team members.

Answer and direct phone calls, taking messages when necessary.

Prepare and organize documents, reports, and presentations.

Maintain filing systems both electronically and on paper.

Coordinate meetings, including arrangements for materials and catering.

Process and track invoices and expense reports.

Assist with travel arrangements, including booking flights and accommodations.

Support project management efforts by tracking deadlines and deliverables.

Maintain office supplies inventory and place orders as needed.

Respond to inquiries and provide assistance to staff and visitors.

Handle correspondence, including emails, memos, and letters.

Assist in the onboarding process of new employees.

Prepare meeting agendas and take minutes during meetings.

Assist with special projects and perform research as required.

Ensure compliance with company policies and procedures.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office SuiteBookkeepingCRM Software

Required

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Proven experience as an administrative assistant or in a similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with office equipment such as printers, copiers, and fax machines.

Strong verbal and written communication skills.

Ability to work independently with minimal supervision.

Excellent organizational skills and attention to detail.

Ability to multitask and prioritize tasks effectively.

Experience in handling confidential information with discretion.

Strong interpersonal skills and the ability to work well with diverse teams.

Basic understanding of bookkeeping and accounting principles.

Ability to troubleshoot basic technical issues related to office equipment.

Knowledge of office management systems and procedures.

Positive attitude and a willingness to adapt to change.

Valid driver's license may be required depending on job location.

Preferred

Associate's or Bachelor's degree preferred.

Experience with CRM software is a plus.

Company

Hub Group

Glassdoor

2.5

They understand the impact transportation has on ecological sustainability, which is why they invest in and offer a greener alternative.

Founded in 1971

Oak Brook, Illinois, USA

5001-10000 employees

http://www.hubgroup.com/

H1B Sponsorship

Hub Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (43)

2022 (30)

2021 (22)

2020 (51)