Be an early applicantLess than 25 applicants
Kellton · 5 days ago
Administrative Assistant
Chesterbrook, PA
Contract
Onsite
Mid Level
$25.76/hr - $25.76/hr
3+ years exp
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Responsibilities
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Excellent Communications skills required – both written and verbal.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including:
Ivalua – Supplies and IT Procurement.
My IT / SailPoint – Request management tool for IT application security activities.
Concur – Travel scheduling and expense reporting.
Tom Net and Clock Net – Staff attendance and work hours tracking.
UPS – Express mail labeling and postage.
Microsoft Outlook
Microsoft Office Suite with a strong focus on Excel and report management.
Tableau
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
Qualification
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Required
Bachelor's degree or higher
3-5 years of proven experience as an Administrative Assistant within a financial institution
Strong understanding of Front Office principles and processes for providing customer and administrative services
In-depth understanding of office and administrative management procedures, departmental, and legal policies
Solid Project Management skills with the ability to develop project plans and manage timelines
Competent in Word and PowerPoint
Extremely competent in Microsoft Outlook and Excel
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client onboarding, detailed meetings minutes, and assisting on projects and tasks
Exceptional Communication and Interpersonal Skills
Active listener and clear communicator, both verbally and in writing
Pro-active communication, anticipating needs and escalating issues as necessary
Excellent team player
Excellent Organizational Skills
Ability to multitask and prioritize work based on potential impact
Detail-oriented, flexible, and enjoys administrative challenges
Exhibit initiative and resourcefulness to complete tasks quickly and efficiently with professionalism
Company
Kellton
Kellton is a technology company that offers digital transformation solution and services in strategy, consulting, digital, and technology.
1,001-5,000 employees
H1B Sponsorship
Kellton has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (15)
2022 (18)
2021 (2)
2020 (3)
Funding
Current Stage
Public CompanyTotal Funding
unknownKey Investors
AloStar
2018-11-08Post Ipo Debt· Undisclosed
2016-03-03IPO· nse:KELLTONTEC
Leadership Team
Niranjan Chintam
Founder, Chairman and President
Company data provided by crunchbase
