LMG Technology Services LLC · 1 day ago

Administrative Assistant

Houston, TX

Full-time

Onsite

Entry Level

2+ years exp

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Responsibilities

Retrieve all temporary folders from Move personnel and prepare affordability sheets in preparation for upcoming mass move appointments. Prepare briefing room for clients and/or conduct briefings. Assist clients with signing and understanding their voucher paperwork given to them at the briefing.

After briefing work consists of placing payment holds on the files of clients that attended the briefing. Temporary files are to be filed and labeled correctly in the designated area.

Receive 2x fail inspection reports from Inspections Department and schedule clients for briefings within the allotted time.

Schedule and assist clients with voucher extension requests as needed.

Establish and maintain systems to contact and schedule client or landlord actions (i.e., emergency move requests, voucher extension appointments).

Compose routine correspondence including letters, emails and daily notes in computer database.

Develop and manage departmental filing system including purging files. Temporary files need to be purged weekly and files with issues need to be resolved (i.e., termination notice, expired vouchers).

Maintain various systems, records, files, reports and documents in an accurate and timely manner.

Receive complaints from Client's residents and the general public, resolve them or make referrals to appropriate individuals.

Perform general clerical duties inclusive of typing, filing, computer data entry, and the operation of general office equipment.

Perform other duties as assigned and/or required.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Client's Voucher programsHUD Housing Quality StandardsMicrosoft Office ProductsTyping (35 WPM)Bilingual SpanishBilingual VietnameseBilingual MandarinFailed Owner Self CertificationHousing Quality Standards CertificationGeneral office equipmentBondable

Required

High school diploma or GED required.

Administrative or Secretarial training in a licensed business school or other accredited institution and/or two (2) years of related secretarial work experience in an administrative office.

Must be able to maintain confidentiality.

Bondable.

Valid Texas driver's license.

Eligibility for Client's fleet auto insurance.

Preferred

Bilingual in Spanish, Vietnamese or Mandarin a plus.

Failed Owner Self Certification (FOSC) preferred.

Housing Choice Voucher Housing Quality Standards (HQS) Certification preferred.

35 words per minute minimum typing speed preferred.

Knowledge of Microsoft Office Computer skills - Word, Excel, PowerPoint. Use of standard office equipment such as typewriter, personal computer, copier, fax machine, projection equipment, audio/video and adding machine.