Oklahoma Water Resources Board · 3 days ago

Administrative Assistant

Murray County

Full-time

Onsite

Entry Level

$50K/yr - $50K/yr

1+ years exp

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SustainabilityWater

Work & Life Balance

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Responsibilities

Participate in projects as a team member or team leader

Develop and implement special procedures

Initiate correspondence requiring knowledge of agency or program procedures and policies

Develop and maintain confidential or complex files

Interpret and advise internal and external customers on departmental or program rules, regulations, and laws

Administer, prepare, or oversee administrative operational functions such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties

Represent agency, supervising official, or program area at meetings, conferences, or civic organizations

Coordinate activities with internal and external customers

Establish educational and/or training programs

Interview callers, arrange appointments, and perform other office tasks and duties

Utilize advanced technological equipment and data processing equipment to provide requested information to internal and external customers; review coded and uncoded source documents; edit documents and reports; examine and verify reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolve discrepancies and refer complex discrepancies to appropriate staff

Train or mentor other staff

Supervise subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties

Qualification

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Business EnglishBusiness MathematicsOffice ProceduresRecord KeepingPolicy InterpretationEffective CommunicationConfidentialityInterpersonal RelationshipsFrequent TravelTyping 50 WPMAmerican Sign Language Skills

Required

Bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience

Knowledge of spelling, punctuation, and business English; business mathematics; modern office methods and procedures; establishing and maintaining records; major policies and procedures governing assigned programs

Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form