46 applicants

Company

Rapport International · 3 days ago

Administrative Assistant

United States

Full-time

Remote

Entry Level

$16/hr - $20/hr

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Responsibilities

Email Management: Ensure all important communications are prioritized and receive timely follow-ups.

Internal Communication: Act as a liaison, ensuring clear and consistent communication between staff members and the President to maintain team alignment.

Organization: Manage and organize online files for easy access. Streamline processes for efficiency.

CRM and Sales Tools Management: Maintain and utilize the HubSpot CRM, Apollo.ai, LinkedIn Navigator, and other relevant sales and marketing tools to support business development.

PR and Media Relations: Manage and maintain a PR database, including pitching, tracking, and following up on podcast guest spots, speaking engagements, and other PR opportunities.

Event Coordination: Organize, coordinate, and facilitate events such as conferences, webinars, and industry shows, ensuring all details are handled effectively.

Presentation Creation: Develop PowerPoint decks and other presentation materials for internal and external use.

Special Projects: Conduct research on potential clients, new technology, and data entry, as well as other special projects as assigned.

Project Management: Manage multiple tasks and deadlines in a fast-paced environment, prioritizing to ensure timely delivery.

Cross-Departmental Support: Provide administrative support across various divisions, including executive, marketing, and sales teams.

Reporting and Analytics: Create and analyze a variety of reports to support decision-making.

Customer Service: Deliver exceptional service to both internal team members and external stakeholders.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

CRM toolsMicrosoft Office SuiteGoogle platformPresentation creationProject managementHubSpotApolloRemote collaboration

Required

Proven experience in a similar role supporting executives or senior leadership.

Strong proficiency in CRM tools (HubSpot preferred), Microsoft Office Suite (Word, Excel, PowerPoint), Google platform, and online communication tools. Able to learn technology quickly.

Excellent organizational skills and attention to detail.

Ability to prioritize, multi-task, and manage time efficiently.

Strong written and verbal communication skills.

A proactive mindset with the ability to work independently and solve problems.

Set up and comfortable working remotely and collaborating across time zones.

Proven work experience in a similar role.

Passion for learning about our industry, cultures, and languages.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office and ability to learn new programs and technologies quickly.

Ability to meet deadlines.

Must be VERY organized and detail oriented.

A team player.