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Rimkus · 2 days ago
Administrative Assistant
Bala-Cynwyd, PA
Full-time
Onsite
Mid Level
$50K/yr - $60K/yr
3+ years exp
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Responsibilities
Prepares general correspondence and emails.
Receives incoming matter assignments, addresses all elements of matter sheet, and inputs assignment into company systems with accuracy.
Communicates with clients on a professional level.
Ensures timely review of invoices and submits to clients via email or client portal.
Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company’s business.
Depending on office size, may oversee evidence storage, evidence records, and process legal subpoenas.
Schedules and organizes activities such as meetings, and other activities for all members of the department or business group.
Processes matters and check requests, and third-party invoices.
Answers phones and route calls to office personnel.
Works in conjunction with other administrative staff in the office.
May assist the District Manager and Business Development Manager with client collections.
Adheres to directives as outlined in the Administrative Systems and Procedures Manual.
Attends and participates in monthly region administrative conference calls.
Performs other duties as assigned.
Qualification
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Required
High school diploma with some college.
Associate degree or higher desired.
Minimum of 3 years’ experience in an administrative capacity.
Experience in legal, construction, insurance industries a plus.
Must have strong interpersonal skills, including professional tact and diplomacy.
Must be able to handle sensitive and confidential information.
Must be able to understand departmental operations and procedures.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs.
Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.
Must have the ability to read, analyze, and understand information and ideas presented in writing.
Must be able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors.
Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.
Benefits
Medical
Dental
Vision
Life Insurance
Disability Insurance
Employer-matching 401(k)
Company
Rimkus
Consultants. Experts. Innovators. Rimkus is a worldwide leader in engineering and technical consulting.
1,001-5,000 employees
H1B Sponsorship
Rimkus has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (3)
2022 (6)
2021 (2)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$8.04MKey Investors
HGGCCentury Equity Partners
2024-02-22Private Equity· Undisclosed
2023-06-05Series Unknown· $8.04M
2019-01-11Private Equity· Undisclosed
Leadership Team
Carla Kinslow
Principal Consultant-Toxicology and Food Safety
Recent News
Business Journals
2024-04-22
2024-04-05
Pulse 2.0
2024-04-05
Company data provided by crunchbase
