Be an early applicantLess than 25 applicants

Company

Original Job Post

SAE Institute · 2 days ago

Administrative Assistant

New York, NY

Full-time

Onsite

Entry Level

$20/hr - $20/hr

Wonder how qualified you are to the job?

Maximize your interview chances

Education Administration Programs

Insider Connection @SAE Institute

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Monitor the front desk, lobby, entrance area and conducts check-in procedures.

Greet everyone entering or calling the school in a professional and courteous manner.

Handles requests/transactions by assessing needs or directs the person or matter to the proper sources.

Assists in resolving problems and ensuring satisfactory customer service.

Responsible for the majority of incoming/outgoing phone calls. Uses effective telephone techniques at all times.

Route and dispositions all voicemails and messages effectively using the company directory as they come in or within 1-2 hours.

Collect all new start acknowledgment forms and admissions interview guide and scan into the electronic file for each student.

Update student record with directory information accurately. Administer the entrance assessment following SAE Policies and Procedures.

Assist with the coordination Graduation ceremonies, orientation, open house, and other on-campus activities as requested by Campus Director.

Operates office equipment such as printers, copy machines, fax machines and serves as liaison with service and vendor personnel.

Coordinate office supply ordering, with approval of Campus Director.

Keep front desk, lobby and break room/kitchen areas neat, tidy and welcoming.

Receives mail or correspondence for the campus. Opens or reviews correspondence and determines proper disposition.

Assist with all or any administrative duties set forth by the Campus Director.

Comply with all SAE Policies and Procedures.

Other duties as required.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

MS OfficeInternet searchMac ComputerPCAcademic record keepingPublic relationsOrganizational skillsCommunicationRelationship buildingProblem-solvingFlexibilityAdministrative experienceHigher education experienceCollaborationAdaptability

Required

Proficiency in MS Office and Internet search.

Proficiency in Mac Computer and PC

Good organizational skills.

Willing to represent the school honestly and ethically and in a professional manner.

Ability to communicate effectively in English, both orally (in one-on-one and group settings) and in writing.

Prefer knowledge of academic student record keeping in a setting of higher education.

Ability to establish and maintain effective working relationships with staff, faculty, and students, and community members and to effectively deal with potential public relations problems courteously and tactfully.

Ability to work with diverse constituencies, individually and as a group.

Willingness to work on a flexible schedule as required (includes evenings and weekends).

Preferred

Communicates effectively with people at all levels in the organization.

Communicating clear and concise information; avoiding vagueness, ambiguity, and mixed messages. Giving specific, timely feedback to manager and others increasing the organization’s efficiency. Receiving cooperation and support from people at varying levels and in different groups.

Remains productive during periods of change.

Works collaboratively with people throughout the organization. Supporting others when needed. Working effectively with people who have diverse ideas and perspectives.

Continuously look for ways to simplify and improve work processes to achieve

Experience in administrative roles.

Experience in a higher education setting.

Experience with academic student record keeping.