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Stevens Institute of Technology · 2 days ago
Administrative Assistant
Hoboken, NJ
Full-time
Onsite
Entry Level
2+ years exp
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Insider Connection @Stevens Institute of Technology
Responsibilities
Provide administrative support to Res Ed and RDS staff members as needed, including scheduling meetings and managing calendars, coordinating travel arrangements, processing expense reports, etc, when appropriate.
Greet visitors in a welcoming manner and provide direction to the appropriate staff member.
Manage incoming calls to the Res Ed and RDS main phone lines and provide basic information; direct calls appropriately.
Work with University Events, Catering and Physical Plant to organize set-up for department meetings and events.
Organize and copy materials needed for meetings and events.
Monitor and order office and programming supplies, documents, files, and equipment.
Work in coordination with Residential and Dining Services to ensure that the Roompact software is current with resident information.
Support staff with move-in and move-outs during the academic year, including issuing and collecting keys.
Assist with purchasing and reconciling purchases in the Concur and Kuali systems.
Assist in maintaining vendor contracts such as Roompact and SkyFactor.
Maintain a professional level of conduct, appearance, and attire at all times.
Perform other duties as assigned.
Ability to work occasional evenings or weekends, as needed.
Qualification
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Required
Bachelor’s degree preferred.
At least two years of previous experience working in an administrative assistant-related role in a customer service focused environment are preferred.
Must enjoy working with a college student population.
Strong interpersonal skills with the ability to deal with challenging situations in a diplomatic and calm manner, maintaining a customer service orientation at all times, using discretion when accessing and handling confidential information.
Possess an understanding of basic computer applications: proficiency in Word, Outlook, Excel, and PowerPoint.
Possess excellent organizational, time management, and communication skills (oral and written) with specific emphasis on strong written communication skills.
Demonstrate an openness to learning new technology and using technology effectively.
Ability to prioritize and meet deadlines.
Self-starter with ability to adapt to change and handle multiple tasks simultaneously in a fast-paced environment.
Preferred
Bachelor’s degree
Two years of previous experience working in an administrative assistant-related role in a customer service focused environment.
Company
Stevens Institute of Technology
Stevens Institute of Technology is a private research university that offers educational programs.
501-1,000 employees
H1B Sponsorship
Stevens Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (32)
2022 (21)
2021 (35)
2020 (25)
Funding
Current Stage
Late StageTotal Funding
$15.78MKey Investors
US Department of EnergyU.S. Department of EducationA. James and Alice B. Clark Foundation
2022-09-19Grant· Undisclosed
2022-09-16Grant· $0.75M
2021-12-02Grant· $0.03M
Leadership Team
Paul Rohmeyer
Associate Industry Professor - School of Business
jan klein
Executive in Residence
Recent News
2023-07-27
2023-06-13
High-Performance Computing News Analysis | insideHPC
2023-02-14
Company data provided by crunchbase
