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The Corcoran Group · 2 days ago
Administrative Assistant
New York, NY
Full-time
Onsite
Entry Level
1+ years exp
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Insider Connection @The Corcoran Group
Responsibilities
Answer calls, screen calls, take accurate messages, and provide information to callers.
Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
Prepare and type board packages, mailing labels, and other documentation.
Be proficient in all Corcoran’s proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
Basic operational understanding of office printers and copiers, changing toners as needed.
Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
Assist SMD with submission of monthly expense reports.
Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
Process outgoing USPS mail, UPS and messenger services.
Coordinate with the Facility team on repairs.
Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
Assist with special projects as needed.
Qualification
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Required
Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
1+ years of experience in a customer centric business environment with administrative duties.
Proficiency in Microsoft Office Suite.
Excellent interpersonal skills both verbal and written.
Diligent with excellent organization skills.
Ability to interact with both internal and external customers at all levels.
Professional demeanor and ability to defuse difficult situations in a calm manner.
Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).
Company
The Corcoran Group
The Corcoran Group is a full-service real estate firm that helps individuals to find property to rent or purchase. It is a sub-organization of NRT LLC.
1,001-5,000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Kennedy Wilson
2000-05-04Series Unknown· Undisclosed
Leadership Team
Pamela Liebman
President and CEO
Harlan Goldberg
Co-Founder The Experience Team
Recent News
2023-04-12
2022-09-22
Company data provided by crunchbase
