Be an early applicantLess than 25 applicants
The Inland Group of Companies ยท 2 days ago
Administrative Assistant
Oak Brook, IL
Full-time
Onsite
Entry, Mid Level
2+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesAerospaceAir Transportation
Insider Connection @The Inland Group of Companies
Responsibilities
Demonstrates highest standards of personal and professional integrity, adheres to company's policies and procedures, and complies with applicable laws, government rules and regulations.
Coordinates travel, expense reporting and appointment schedule for the CFO and other team members.
Coordinate the onboarding efforts of new employees to the finance team.
Opens incoming mail, scans content, distribution of or filing of documents received to the appropriate person/file.
Prepares outgoing mail, files, faxes, and copies documents, including certified mailings.
Create and send out check copies and documentation to third party property managers.
Coordinate the collection of physical signatures to open new bank accounts.
Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate.
Maintains electronic copies of loan statements and bank statements and distribution to the appropriate parties/files.
Facilitate the year end confirmation process for the audit cycles.
Back up to the cash management department for check deposits.
Download bank statements from the banking platforms.
Facilitate the gathering of data for cash availability requests.
Follow-up on outstanding W-9 requests.
Track receipt and deadlines of property level financials for internal and third-party property managers.
Maintain third party contact listings.
Aid in gathering information for input into Yardi.
Maintain assignment of entity/portfolio/property listing.
Maintain team shared calendars.
Track team PTO to assist in redistribution of work.
Assist other departments when necessary.
Other duties as assigned.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
High School diploma, GED, or equivalent professional knowledge and/or work experience
2+ years of prior professional experience in providing administrative support preferably in commercial real estate
Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook
Keyboarding skills at least 35 WPM
Intermediate knowledge of IManage Share and Yardi
Drug-free workplace policy adherence
Preferred
Associate Degree in Business Administration
Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook
Company
The Inland Group of Companies
The Inland Group of Companies provides multi-national airport and airline support services.
1,001-5,000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase
