The University of Texas at Austin · 4 days ago

Administrative Assistant

Austin, TX

Full-time

Remote

Entry Level

3+ years exp

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Corporate TrainingEducation

Actively Hiring

No H1B

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Responsibilities

Coordinates, performs, and monitors various administrative functions and processes according to program policies and priorities, including payment and purchase requests, invoice submission, travel reimbursement, contracts submission, calendar management, task management and HR submissions. Schedules time for communications, document review, complete follow-up.

Assists with building and updating project and task trackers, catalogues, reference sheets and/or project management software for projects related to contracts, hiring, inventory, performance and retention schedules. Maintains FAQ’s, dashboards, workflows, and instructions to ensure operational efficiency for all clinical staff. Organizes and keep records (e.g., organizational charts, job postings, current team member resumes, etc.).

Collaborates with the School, Department, external partners, and other teams to order, track, budget, inventory and ensure appropriate staff access to hardware, software, office supplies, furniture, and other equipment.

Assists with meeting, including note taking and associated task, and event planning, staff celebrations, preparation, cost estimates, scheduling, room reservations, communication, set-up, and break-down, and other aspects of hybrid (virtual and in-person) meetings and events.

Assists with hiring, onboarding and resignation tasks for operational and clinical team members such as collecting and retaining documentation; collaborating with the Department and external partners for onboarding and termination of services and equipment pick-up and return; and gather and process offboarding survey results.

Participates in staff meetings and professional development activities.

Performs other duties as assigned.

Qualification

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Administrative Assistant experienceClerical experienceHealthcare experienceEducation experience

Required

High school graduation or GED, and three (3) years of clerical experience, including one year of experience at the Administrative Assistant level.

One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required.

Excellent written communication.

Ability to maintain regular, reliable, and punctual attendance.

Relevant education and experience may be substituted as appropriate.

Preferred

Bachelor’s degree.

Prior experience in healthcare or education setting.

Demonstrated ability to be flexible and adaptable to change

Benefits

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.