TRC Companies, Inc. · 2 days ago

Administrative Assistant

Santa Ana, CA

Full-time

Onsite

Entry Level

$25/hr - $29/hr

1+ years exp

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Responsibilities

Take responsibility for office administrative operations and front desk duties

Answer, screen, and transfer inbound phone calls, as well as receive and direct visitors and clients

General clerical duties including photocopying, fax, and mailing

Prepare and modify documents including correspondence, expense reports, and draft reports

Schedule and coordinate meetings, appointments, and interviews

Record, compile, transcribe, and distribute meeting minutes

Maintain office and kitchen supply inventories, and coordinate maintenance of office equipment

Develops and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

Aids the organization of team building and company events.

Assists with the development of monthly client invoices

Keeps and maintains office-wide personnel records

Provides assistance to employees on time-keeping policies and ensures timesheets are completed correctly

Facilitates HR activities for the firm, providing guidance to employees as necessary

Liaison for property management, building management, and support service vendors

Qualification

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