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Company

Original Job Post

U.S. Nuclear Regulatory Commission · 2 days ago

Administrative Assistant

King of Prussia, PA

Part-time

Onsite

Entry Level

1+ years exp

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Insider Connection @U.S. Nuclear Regulatory Commission

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Responsibilities

Prepares letters, memoranda, and reports in final form from drafts, entering them into ADAMS.

Reviews and proofreads outgoing correspondence, reports, memoranda, etc., for grammatical errors, completeness, and conformance with the format, style, and appearance required by the NRC, office, or division procedures.

Coordinates handling of controlled correspondence and action items and maintains up-to-date paper and electronic filing systems.

Retrieves and screens incoming telephone calls and visitors.

Coordinates the submission of time and labor input within assigned branches, ensuring all payroll units are completed and certified within established timeframes.

Maintains appointment calendars for assigned resident offices, branch chiefs, and division.

Coordinates arrangements for meetings/conferences and prepares the site office for visits by Commissioners and NRC senior management.

Allocates and maintains office supplies and inventory of NRC property, including office keys.

Periodically conducts safe inventory to identify and dispose of outdated material in accordance with established safeguards guidelines.

Qualification

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Microsoft OfficeOffice AdministrationProofreadingGrammarSpellingPunctuationDatabase ManagementAppointment SchedulingTravel ArrangementsFederal Service ExperienceProblem-SolvingInterpersonal CommunicationTime Management

Required

U.S. Citizenship Required

Background investigation leading to a clearance is required for new hires

Must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement

At least one year of specialized experience at the GG-06 level in the Federal service or equivalent experience in the private or public sector

Experience in a wide range of administrative and secretarial functions

Experience in preparing and proofreading correspondence, scheduling appointments, maintaining supervisor's calendar, arranging travel, etc.

Experience in the use of office automation tools such as Microsoft Office 365 Applications, automated time keeping system, automated travel system, etc.

Ability to meet and deal tactfully and effectively with individuals at all levels

Knowledge of proper grammar, spelling, punctuation, and correspondence procedures

Proficiency with microcomputer-based word processing applications including Microsoft Office (Word, Access, Excel, Outlook, PowerPoint), appointment calendars, emails, and other database applications

Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines