University of Miami · 16 hours ago
Administrative Assistant
Miami, FL
Full-time
Onsite
Entry Level
1+ years exp
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Responsibilities
Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Primary administrative assistant for all 36 dermatology faculty.
Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals and areas. Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
Department contact person for all formwork. Responsible for initiating and monitoring IDR’s, expense reports, facilities request and telecommunication work orders for the department.
Assist with departmental special projects, fundraising campaigns, mailings, special activities and meetings.
Responsible for the daily maintenance and upkeep of the Dermatology Administrative office and media room, ensuring all media equipment is functioning properly.
Maintain schedule for Dermatology’s conference room and library as appropriate.
Point person for ordering all administrative office supplies.
Distribute daily mail for the entire department.
Monitor the lab coat pick-up and deliveries.
Assists faculty with all administrative and academic role(s).
Assists provider in scheduling conferences, meetings, trainings and other related events.
Performs other duties as assigned.
Qualification
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Required
High school diploma or equivalent
Minimum 1 year of relevant experience
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Benefits
Medical
Dental
Tuition remission
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5,001-10,000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (108)
2022 (150)
2021 (104)
2020 (108)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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