60 applicantsPosted by Agency
VOYIG · 2 days ago
Administrative Assistant
San Antonio, TX
Full-time
Onsite
Entry Level
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Responsibilities
Provide comprehensive administrative support to the benefits brokerage team.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Manage and organize office files, records, and databases.
Serve as the first point of contact for clients, providing exceptional customer service.
Respond to client inquiries via phone, email, and in-person in a timely and professional manner.
Assist in onboarding new clients and maintaining client records.
Maintain office supplies inventory and order new supplies as needed.
Ensure the office environment is clean, organized, and well-equipped.
Coordinate with building management for maintenance and repair issues.
Accurately enter and update client information and transactions in the company database.
Maintain confidentiality of sensitive information and adhere to data protection policies.
Assist in the preparation and submission of Request for Proposals (RFPs).
Coordinate with team members to gather necessary information and documentation.
Ensure RFP responses are complete, accurate, and submitted within deadlines.
Assist in the preparation and distribution of marketing materials and client communications.
Support special projects and initiatives as assigned by management.
Work collaboratively with colleagues to achieve team goals and support overall business objectives.
Participate in team meetings and contribute ideas for process improvements.
Qualification
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Required
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
Proven experience as an administrative assistant or in a similar role.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office equipment (e.g., printers, copiers, fax machines).
Ability to work independently and as part of a team.
Professional demeanor and strong interpersonal skills.
Preferred
Basic knowledge of benefits brokerage or insurance industry is a plus.
Company
VOYIG
Voyig offers human resource and recruitment services to businesses and specializes in talent acquisition, development, management.
Founded in 2006
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
