Pacific Clinics ยท 2 days ago
Administrative Assistant I
Morgan Hill, CA
Full-time
Onsite
Entry Level
$21.25/hr - $26.13/hr
1+ years exp
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Responsibilities
Answer and direct all incoming calls to appropriate party promptly and efficiently.
Greet clients, visitors and off-site employees, providing direction to the proper party or department as needed.
Sort and distribute all incoming mail and faxes and prepares outgoing and special mailings as needed.
Complete typing, faxing, mailing and copying support for staff as needed.
As required by site, maintain conference room schedule and schedules and coordinate meetings as needed.
Insure copiers and fax machines are functioning and assume responsibility for contacting proper party for maintenance or programming. Set up copier codes and order supplies. Clear paper jams; train staff about copier and fax machine use.
Put postage on mail using meter, maintains meter (including adding postage). Maintain postage count form and report to Finance as required.
May enter incident reports in electronic systems daily. May edit reports for complete and appropriate information. Files completed reports in the chart room file sorter for Medical Records.
May prepare discharge paperwork for a therapist to complete upon client discharge.
Assure proper forms supply for county forms or chart intake packets.
As necessary, assure mailroom and/or lunchroom supplies are stocked; order and receive supplies.
Other related responsibilities, as assigned, to support specific department/business needs.
Qualification
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Required
High school diploma or GED required.
Ability to work in a fast-paced, highly pressured, and changing environment.
Ability to maintain standards of confidentiality.
Ability to maintain positive work relationships in a respectful and collaborative manner.
Ability to maintain good communication to ensure others have necessary information.
Sensitivity to working with culturally diverse populations.
Ability to allocate and utilize resources.
Ability to train and instruct.
Ability to ensure quality assurance and troubleshoot.
Ability to research, plan, monitor and implement.
Ability to persuade and negotiate.
Ability to create, innovate, prioritize and reorganize.
May/will have supervised contact with children.
May/will have unsupervised contact with children.
Requires full background check and TB test.
Requires physical exam.
Requires current First Aid/CPR Certification.
Must have acceptable MVR and appropriate insurance coverage.
Must have clean MVR, appropriate insurance coverage, must successfully complete Agency driver training.
Must successfully complete all required Agency training indicated for this position.
Preferred
One (1) year experience in a general office environment preferred.
Benefits
Comprehensive Medical, Dental & Vision benefits
Voluntary Life Insurance
Flex Spending
Health Savings Account
EAP
Employer Paid Long-Term Disability & Basic Life Insurance
401K Employer Match up to 3.5%
Competitive Time Off Plans
Company
Pacific Clinics
Pacific Clinics is a community-based mental health and social services agency serving low-income individuals and families.
1,001-5,000 employees
H1B Sponsorship
Pacific Clinics has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Kris Giordano
Executive Vice President/Chief Administrative Officer
Becky Boone, SHRM-SCP, SPHR, SPHR-CA
Chief Human Resources Officer
Recent News
Globe Newswire
2024-04-25
Larchmont Chronicle
2023-12-25
South Pasadena News
2023-12-25
Company data provided by crunchbase
