Be an early applicantLess than 25 applicantsPosted by Agency
Russell Tobin · 2 days ago
Administrative Assistant I
Chesterbrook, PA
Full-time
Onsite
Mid Level
$24/hr - $25.20/hr
3+ years exp
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Hiring Manager
Udayveer Singh Bijwar
Insider Connection @Russell Tobin
Responsibilities
Strong organizational skills, proactive approach, forward-thinking, and solutions-oriented mindset.
Experience in developing procedures and controls, including new policy development and deployment (e.g., T&E, Gifts, and Entertainment).
Developing and maintaining project plans while ensuring all deliverables are completed timely and accurately.
Provide direct support to the Head of Platform Services on various projects, demonstrating diligent oversight on all deliverables.
Excellent communication skills, both written and verbal.
Strong administrative support experience, supporting senior stakeholders and general internal staff on all administrative requests.
Manage domestic and international travel arrangements.
Process heavy expense claims.
Coordinate Webex (video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate logistics for internal/external events such as client roadshows, teambuilding events, staff events (on-site and off-site), internal workshop learning programs, external client meetings, and other ad-hoc event requirements.
Manage logistics for visitors.
Handle incoming and outgoing phone calls.
Maintain current email distribution lists in Outlook.
Modify and distribute departmental reports.
Take meeting minutes for high-level financial meetings.
Process heavy invoices and coordinate external client onboarding.
Complete any projects or tasks as requested by management, demonstrating a strategic, flexible, and forward-thinking approach.
Prepare reports using Excel.
Develop and edit PowerPoint presentations for client meetings.
Utilize several application systems, including:
Ivalua – Supplies and IT Procurement.
My IT / SailPoint – Request management tool for IT application security activities.
Concur – Travel scheduling and expense reporting.
Tom Net and Clock Net – Staff attendance and work hours tracking.
UPS – Express mail labeling and postage.
Microsoft Outlook.
Microsoft Office Suite, with a strong focus on Excel and report management.
Tableau.
Partner and coordinate with other assistants in multiple locations to ensure seamless support coverage for all Global Markets & Banking staff, including providing coverage for executives during the absence of other assistants.
Qualification
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Required
Bachelor’s degree or higher, with a strong understanding of front office principles and processes for providing customer and administrative services.
3-5 years of proven experience as an Administrative Assistant, with a strong ability to support various levels within a financial institution.
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
A
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
Company data provided by crunchbase
