HR Green, Inc. ยท 5 days ago
Administrative Assistant II
Wonder how qualified you are to the job?
Civil Engineering
Insider Connection @HR Green, Inc.
Responsibilities
Supports pursuit team by proofreading, production, and packaging proposals for shipment or delivery.
Assist with the preparation of design proposals, specification documents, and reports.
Support bidding phase - Print and distribute plan sets, plan holders list, addendums, and bid tab results.
Create project folders, may oversee process and routing of shop drawings, submittals, plan checks, or permits, verify certified payrolls, compile, and track instructions to Contractors & Request for Information documents
Close-out - Assist with as-built drawings, sub/supplier lists, close-out binders, and other client-specific requirements.
Maintain departmental files and prepare documents for archive storage.
Works cooperatively with other administrative staff and site leader to ensure site/department administrative needs are met efficiently. Performs administrative duties requiring considerable judgment, initiative, and knowledge of organization supported.
Assists in providing coverage for reception and copy room areas.
May be required to maintain calendars, schedule appointments, prepare meeting materials and arrange departmental meetings/conferences.
Interfaces with personnel of substantial importance within and outside the company concerning matters requiring explanation, discussion, and obtaining approvals.
Composes letters and memorandums for signature requiring an excellent working knowledge of company functions.
Edits documents to ensure composition and contextual accuracy; proofreads typed data ensuring proper spelling, punctuation, and grammar usage.
Prepares materials and agendas for management and/or departmental meetings.
May track and maintain site budgets and assist site leader in determining budget requirements.
Organizing and prioritizing multiple projects and tasks simultaneously with minimal supervision.
Other duties as assigned.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
High School diploma or equivalent with four to eight years of prior administrative experience is required.
Advanced knowledge of Microsoft Office 365 programs (i.e., Word, Excel, PowerPoint, and Outlook).
Advanced Word and PowerPoint skills to include the ability to easily create, design, and format documents that look professional and error-free.
Advanced Excel skills to include the ability to produce graphs and tables, use spreadsheets efficiently, and perform calculations to process data.
Advanced Outlook skills to include the ability to confidently use email, contacts, and calendars while scheduling virtual meetings, appointments, and managing workflow.
Ability to write reports and correspondence. Must be able to communicate effectively, both orally and in writing, with employees, vendors, and managers.
Ability to solve practical problems and deal with a variety of concrete variables with limited daily interaction with manager.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Preferred
Associates Degree preferred.
Quick to pick up on new technology and willing to learn programs specific to our company such as Zoom, VantagePoint, One Note, Bluebeam, and Adobe PDF.
Benefits
Comprehensive and multi-faceted benefits package including health insurance, retirement plans, and more.
Company
HR Green, Inc.
Founded in 1913, HR Green provides solutions that build communities and improve lives for our clients and the people they serve.