200+ applicants

Company

Original Job Post

Hyatt Hotels Corporation · 2 days ago

Administrative Assistant II

Chicago, IL

Full-time

Hybrid

Entry, Mid Level

3+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Hospitality

H1B Sponsorship

Insider Connection @Hyatt Hotels Corporation

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Coordinate meetings and events on-site and off-site.

Draft, edit or proofread correspondence as needed.

Answer and screen incoming communications, relay messages as appropriate or handle requests, if possible.

Maintain calendars, contact lists, team roster, and org charts.

Schedule meetings, both in person and remote.

Manage all aspects of travel arrangements and provide detailed trip itineraries.

Create, organize, and maintain manual and computerized file systems and databases of highly confidential data.

Invoice management, vendor relationships, and outside resources.

Prepare and process business expense reports and payments.

Work independently on special projects, including:

Support scheduling and coordination of meetings with external stakeholders, including owners and operators. Take meeting minutes and responsibility for supporting the team in the visibility of action items, follow-ups, and deadlines.

Support the operations team in documenting task lists and checklists related to Hyatt Studios hotel openings. Maintain organized files and documentation.

Must be able to multi-task and prioritize effectively.

Opportunities to participate in Hyatt’s Diversity & Inclusion activities.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative AssistanceProject ManagementMS OfficeWordExcelPowerPointOutlookProblem-SolvingHard Working JudgmentDecision MakingCommunicationOrganizingAttention to DetailCustomer FocusEnthusiasmSelf-StarterEthicsValuesPersonal IntegrityTrust

Required

3+ years of administrative assistant experience

Capability of working independently

Use good judgment and decision-making

Ability to manage multiple, and at times competing, projects

Fluent in MS Office including Word, Excel, PowerPoint, and Outlook

High School diploma required: some college coursework preferred

Strong working knowledge of Outlook, Word, Excel, and PowerPoint

Oral and Written Communications - Communicate effectively at all levels both verbally and in writing.

Organizing - Ability to orchestrate multiple activities at once; use resources effectively and efficiently; arrange information and files in a useful manner.

Attention to Detail - Keen eye for accuracy.

Customer Focus - Views every contact as an opportunity to add value and enhance relationships.

Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts, and responds constructively to bring about a positive solution.

Self-starter - continuously finds ways to step in and add value to the team.

Ethics and Values - Adheres to an appropriate (for the setting) and effective set of core values and beliefs, including Hyatt corporate values and Hyatt Studios team Values

Personal Integrity and Trust - is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth appropriately and helpfully; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.

Benefits

Annual allotment of free hotel stays at Hyatt hotels globally

Flexible work schedules

Work-life benefits including well-being initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center

A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption

Paid Time Off

Medical

Dental

Vision

401K with company match

Company

Hyatt Hotels Corporation

Glassdoor

4.0

Hyatt is guided by its purpose: to care for people so they can be their best.

Founded in 1957

Chicago, Illinois, USA

10,001+ employees

http://www.hyatt.com/

H1B Sponsorship

Hyatt Hotels Corporation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (10)

2022 (38)

2021 (35)

2020 (12)