Inframark · 2 days ago

Administrative Assistant II

Willis, TX

Full-time

Onsite

Entry Level

2+ years exp

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Responsibilities

This position reports to the Manager.

Supports the workflow of a specific department or team.

Answers and directs phone calls, including distribution of off-hours messages.

Provides back up support. Assists and directs all guests, clients and customers for meetings, appointments and service.

Provides customer service and support to Residents for rentals and reservations.

Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.

Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly.

Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.

Data entry required. Process, filter, and prepare work orders.

Assists Manager and Coordinators with Board/Committee reports and meeting preparation.

Assists with compliance inspections and special projects as needed.

Other duties as assigned.

Qualification

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Microsoft OfficePost office protocolMail processingWork order systemsQuality controlProject managementTask managementCompany values alignmentAttention to detailCommunicationProblem-solvingCollaborationAdaptabilityPositivityAccountabilityCommunity ManagementHOA Experience