Tufts Medicine · 2 days ago

Administrative Assistant II

Malden, MA

Part-time

Onsite

Entry Level

2+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Health CareHospital

Actively Hiring

Insider Connection @Tufts Medicine

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.

Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature.

Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.

Receives, handles, and transfers phone calls and messages within the department promptly and courteously.

Greets visitors in a friendly, professional manner and direct to appropriate person/place.

Collects and gathers information needed for conferences, meetings, and reports.

Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review.

Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested. Maintains appropriate documentation in accordance with established hospital policy and submits expenses for reimbursement.

Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis. Filing will also include maintaining a directory on the hospital network to minimize the need for paper filing.

Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash. Ensures that appropriate documentation is attached to each form.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Related Experience