Jobs via eFinancialCareers ยท 3 days ago
Administrative Assistant III
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Responsibilities
Create and maintain Distribution Groups
Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary
Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution
Research and book travel arrangements
Prepares and submits expense reports
Records time accurately and submits according to corporate guidelines
Attends business town halls; Coordinate, schedule and prepare presentations for Quarterly meetings
Serves as an expert resource for Aon branding
Maintains OneDrive files, databases, or SharePoint sites as applicable
Prioritizes work, makes measurable progress on assignments, and delivers quality results
Has an advanced understanding of practice/business terminology
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Actively participates in leadership meetings for follow ups and note taking when applicable
Delegate for email management, time recording, full calendar management, expense approvals, and other special projects
Coordinates projects and works independently
Ability to compose materials from rough notes or independent knowledge of circumstances
Acts as liaison between the executive and their colleagues, clients, and other stakeholders
Strategic, solves problems, and establishes procedures that result in process improvements
Acts as a subject matter expert for internal tools and resources
Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums
This list is not all-inclusive; other tasks may vary based on business need
Qualification
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Required
Displays exceptional customer service skills and attention to detail
Superior writing skills-grammar, punctuation, spelling, and proofreading
Superior verbal and written communication skills
Self motivated team player with ability to work independently under minimal supervision
Demonstrates strong organizational and project management skills
Demonstrates discretion on highly confidential matters
Suggests approaches for resolving problems
Maintains a high level of confidentiality
Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
Self directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Minimum of 6+ years of relevant experience
Preferred
Bachlor's degree a plus
High School degree or equivalent years of industry experience
Benefits
401(k) savings plan with employer contributions
Employee stock purchase plan
Consideration for long-term incentive awards
Medical, dental and vision insurance
Various types of leaves of absence
Paid time off, including 12 paid holidays throughout the calendar year
15 days of paid vacation per year
Paid sick leave as provided under state and local paid sick leave laws
Short-term disability and optional long-term disability
Health savings account
Health care and dependent care reimbursement accounts
Employee and dependent life insurance and supplemental life and AD&D insurance
Optional personal insurance policies
Adoption assistance
Tuition assistance
Commuter benefits
Employee assistance program that includes free counseling sessions
Company
Jobs via eFinancialCareers
The space to inspire and grow exceptional careers in financial services and tech.
Funding
Current Stage
Growth StageCompany data provided by crunchbase