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Overview

Company

Original Job Post

Texas Health and Human Services · 2 days ago

Administrative Assistant III

Austin, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

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Responsibilities

Perform administrative support work, disseminate information to unit, maintain filing systems;

Coordinate appointments and schedule meetings for unit;

Coordinate conferences, seminars, and other external meetings;

Handles travel arrangements, requests and vouches for reimbursement in eTravel;

Monitor and purchase office supplies and training materials;

Train unit or individuals on various processes and procedures;

Set up, track, and maintain internal record keeping systems including confidential files;

Take meeting minutes and maintain files on meetings;

Copy, fax, and scan documents, and distribute appropriately;

Creates and updates various tables and spreadsheets using Microsoft Excel.

Maintain confidentiality;

New employee initiation, requesting equipment, supplies and office set up;

Perform CAPPS employee leave, enter reports;

Maintain personnel files;

Create unit area budgets and closely maintain budgets to ensure monthly expenditures are maintained for the unit.

Support and track the activities of the AMH/CMH unit ensuring the Director and Program Specialist staff can perform their duties;

Coordinate appointments and schedule meetings for unit director;

Compose correspondence, memos, reports, meeting minutes;

Proofread and/or edit correspondence and documents;

Prepare and disseminate information concerning agency programs and procedures;

Performs ad hoc assignments as requested by director or director designee.

Coordinate with external resources to ensure travel arrangements, car rental, hotel reservations, completion of required documents for reimbursement in eTravel, payment for travel;

Processing of purchase orders;

Unit’s monthly expenditures are within budget,

Unit/area copiers with ink, toner, jams, etc.

Resolution of issues with telephones, copiers, networks, and computers.

Qualification

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Office EquipmentMicrosoft Office SuiteFinancial ExperienceBudget Experience

Required

Graduation from an accredited high school or GED required

Two years of full-time administrative support, general office, clerical, secretarial experience

Experience with the use of standard office equipment and software products, including Microsoft Office Suite - Word, Excel and Outlook, and PowerPoint

Financial and budget experience