SPAR Group · 3 hours ago

Administrative Assistant Nights Remote

Philadelphia, PA

Part-time

Remote

Entry Level

$22/hr - $24/hr

2+ years exp

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Responsibilities

Answer and direct phone calls, emails, and inquiries from staff, clients, and candidates promptly and professionally.

Be on-call overnight to handle urgent matters as required.

Manage and coordinate schedules for meetings, interviews, and training sessions, sending reminders and following up as necessary.

Prepare and maintain reports, spreadsheets, and correspondence as required, ensuring all documents are accurately filed and easily accessible.

Maintain and update employee and client records in staffing management systems, ensuring that data is accurate and up-to-date at all times.

Assist in the onboarding process for new employees, including collecting and verifying necessary documentation and sharing essential materials.

Perform basic bookkeeping tasks, process supply orders, and assist with document preparation and presentations.

Coordinate with other team members to ensure smooth day-to-day operations and timely communication across all departments.

Qualification

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Administrative Assistant experienceComputer proficiencyExcelAssociate’s DegreeStaffing environment experienceLogistics environment experienceWordPowerPoint

Required

Associate’s Degree or equivalent experience

2-3 years’ experience in a related field

Strong working knowledge of computers, including Internet, e-mail, word processing, spreadsheet and presentation (e.g. Excel, Word, PowerPoint) abilities.

Demonstrated ability to communicate clearly and succinctly, both verbally and in writing.

Ability to manage multiple tasks and priorities effectively while ensuring high attention to detail and meeting deadlines.

Strong organizational abilities to keep track of various projects, schedules, and documents.