140 applicants

Company

Pokagon Band of Potawatomi · 7 hours ago

Administrative Coordinator - Housing

USA

Full-time

Remote

Entry Level

2+ years exp

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Responsibilities

Support daily operations for Housing and Community Development Department by performing general office tasks and reception duties.

Complete payment requests for Housing related invoices.

Code, process, and first approve payment requests on a daily basis

Recruit and qualify construction contractors to perform both residential and commercial construction work.

Maintain the Pokagon Band Construction Contractors Database.

Gather and update all needed contractor forms.

Perform debarment checks on all vendors and contractors to ensure grant compliance utilizing LARA/Sam.gov.

Assist Program Manager/Property Manager with internal compliance tasks including accurate file maintenance for all programs and projects.

Prepare construction request for bid packets to be sent to various contractors. Follow up with all parties to ensure timely contract execution. Communicate progress to appropriate staff members.

Send out contractor bid forms, award and denial letters to contractors.

Coordinate contractor-to-citizen appointments.

Consult with staff members to determine goals and the priority in which they should be completed.

Assist citizens with completing forms, make appointments, answer phones, and maintain the current filing system.

Assist clients regarding available and appropriate housing resources outside of the Tribe.

Assist Rental Property team with administration of maintenance work orders.

Create and mail quarterly Housing newsletter.

Maintain inventory and order the necessary supplies for the Department.

Work collaboratively with Department teams (both in the Housing Department and other Departments) to ensure services are provided and the highest level of service is maintained.

Assist in coordination of meetings and events, assist with meeting setup and cleanup.

Attend key meetings and keep meeting minutes.

Balance department credit cards, collect receipts, report information to Finance Department.

Maintain department vehicle clipboards, keys, and mileage reports.

Schedule and track vehicle maintenance and repair work for all department vehicles.

Perform other related functions as assigned.

Qualification

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MS Office applicationsHousing program knowledgeCRM softwareConstruction contractor recruitmentFile maintenanceEnsuring AccountabilityRelationship Building

Required

High School Diploma or GED is required

Intermediate proficiency with MS Office applications is required

Strong delivery of positive service and good communication skills, both oral and written

Minimum of two (2)-years of prior administrative work, housing or rental property administrative work, social work, or management experience required

Preferred

Associate’s Degree in Office Administration from an accredited institution whose program of study has been recognized by the Council for Higher Education Accreditation, or the United States Department of Education

Minimum of one (1) year of Housing, Rental Property, or Hud experience